Maintenance Operations Coordinator

Fortbrand Services; Plainview (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Fortbrand Services in New York is seeking an Operations Coordinator to ensure smooth daily maintenance operations. You will manage parts inventory, asset fleet data, and logistics coordination to support timely deliveries and reliable reporting.

This role serves as the central point of communication between maintenance teams, vendors, and operations leadership, driving process efficiency and data accuracy across systems and locations.

Qualifications

• Experience managing parts inventory and maintenance materials.
• Strong data entry and reporting capabilities with ERP familiarity.
• Effective communication with vendors, operations teams and leadership.

Responsibilities

• Maintain accurate inventory records for parts and materials across locations.
• Track usage, receipts, transfers, and returns in inventory systems.
• Coordinate with vendors on parts ordering and forecast commonly used parts.
• Perform regular cycle counts and resolve discrepancies promptly.
• Update fleet and asset records in fleet management systems.
• Coordinate transportation of equipment with logistics brokers and customers.
• Generate routine and ad hoc reports on inventory, fleet status, and logistics.
• Support process improvements to improve system accuracy and reliability.
• Assist management with operational reporting and documentation.

Skills

Microsoft Excel

Communication skills

Analytical skills

Organizational skills

Inventory systems

ERP systems experience

Data entry accuracy

Fleet management data

Attention to detail

Tools

Microsoft Excel

Inventory management software

Fleet management software

Job description

Job Description

Summary/objective

The operations coordinator plays a crucial role in ensuring the smooth day‑to‑day effectiveness of the Maintenance Operations department. The key responsibilities include managing parts inventory, asset fleet data and accuracy, logistics coordination, driving process efficiency, and providing high‑level external and internal customer service. This role serves as a central point of communication between maintenance teams, vendors, and operations leadership to ensure parts availability, accurate asset tracking, timely deliveries, and reliable reporting.

Essential functions

• Maintain accurate inventory records for maintenance parts, consumables, and materials across locations
• Track parts usage, receipts, transfers, and returns within inventory and maintenance systems
• Coordinate with vendors on parts ordering and follow‑ups while supporting forecasting of commonly used parts to maintain operational readiness and reduce shortages and urgent purchases
• Conduct regular cycle counts and resolve discrepancies in a timely manner
• Utilize and become an expert in the maintenance and inventory management software
• Update fleet and equipment records in fleet management systems
• Track asset locations, status changes, and movements between locations
• Support fleet data accuracy for reporting, audits, and operational planning
• Manage the Bills of Lading and ensure their accuracy by verifying all units in and out of the shop
• Coordinate transportation of equipment with logistics brokers, customers, shop managers and the sales department
• Track shipments and provide status updates to internal stakeholders
• Work with logistics providers and vendors to resolve delays or issues
• Enter, maintain, and validate data in maintenance, inventory, and fleet systems
• Generate routine and ad‑hoc reports related to inventory levels, fleet status, and logistics activity
• Support data cleanup, standardization, and process improvements to improve system accuracy
• Assist management with operational reporting and documentation as requested
• Assist with unit location management and physical unit counts
• Support cross‑functional coordination to ensure smooth maintenance operations
• Ad‑hoc projects

Competencies (Knowledge, Skills and Abilities)

• Proficient in Microsoft Suite – Excel, Outlook, Word
• Ability to professionally communicate concisely and timely; requires excellent written and verbal communication skills
• Strong analytical, organizational and motivational skills
• Strong interpersonal skills
• Strong organizational skills and the ability to prioritize multiple tasks
• The ability to flourish in a fast‑paced environment
• Experience working in inventory, maintenance, or ERP systems
• Strong attention to detail

Work environment

Office and Shop Environment

Physical demands

Office job with some physical lifting of parts, occasional driving and travel required.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Company Description

Since 1983 Fortbrand Services has been providing rentals, leases, and sales of new and used airport equipment to Airlines, Airports, Ground Handlers, De‑icing Companies, FBO’s, MRO’s, Into‑Plane Fuelers, and Catering Companies. Specializing in two subtypes of airport equipment, Ground Support Equipment and Airport Maintenance Equipment, Fortbrand Services is your turnkey solutions provider to obtaining and paying for the equipment you need to run your operation today.