Equipment Coordinator

Delta Leasing, LLC; Alaska; On-site; USD 55,000 - 75,000; Full time

Job summary

An exciting opportunity for an Equipment Coordinator in Prudhoe Bay, Alaska, where you will ensure operational efficiency in a critical support role. This position involves tracking vehicle and equipment availability, managing inventory, and mentoring junior staff in a challenging, fast-paced environment.

Qualifications

• 3+ years in fleet operations, logistics, or equipment coordination.
• Expertise in vehicle inspections and inventory systems.

Responsibilities

• Maintain up-to-date information on asset availability and statuses.
• Lead process improvements by identifying inefficiencies.

Skills

Problem Solving

Organizational Skills

Attention to Detail

Education

High School Diploma or GED

Associate's Degree

Tools

Microsoft Office

Fleet Software

Job description

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Description

Work Location: Prudhoe Bay, Alaska

Work Schedule: 2 weeks on, 2 weeks off rotational schedule, 12 hrs. per day

Department: Delta Leasing Operations

Reports To: North Slope Administrator

Purpose Of Position

The Equipment Coordinator is a critical operational role responsible for real-time tracking of vehicle and equipment availability, ensuring readiness for rentals, inventory management, and customer service excellence. This position requires organizational skills, attention to detail, strong problem-solving skills, and autonomy to manage workflows, resolve issues, and maintain compliance.

Key Responsibilities

1. Maintain up-to-date information on asset availability and statuses (checked out, down for repair, or ready for use).
2. Anticipate and resolve conflicts (overbookings, maintenance issues) in a timely manner.
3. Mentor junior staff (e.g., Detailer) on best practices.
4. Lead process improvements by identifying inefficiencies and proposing solutions to management.

Vehicle & Equipment Management

1. Ensure 100% vehicle & equipment readiness (inspected, cleaned, and operational) prior to customer handoff.
2. Oversee damage documentation through damage tracking software, including photo evidence and detailed reports to the North Slope Administrator.
3. Coordinate airport logistics (vehicle deliveries, client arrivals and transportation).
4. Assist Yard Hand with tasks, such as snow removal & jump-starts of leased vehicles.

Inventory Control

1. Conduct daily yard checks, looking for any undocumented equipment that has arrived without notice.
2. Conduct a full yard inventory audit on a consistent, scheduled basis, and conduct weekly inventory reconciliations to help investigate discrepancies.

Facility & Yard Oversight

1. Maintain organized workspaces (office, yard, shop) and key management systems.
2. Facilitate yard layout to optimize space, organization, and accessibility.

Requirements

Required Skills and Qualifications

• High School Diploma or GED (required); equivalent experience or associate's degree preferred.
• 3+ years in fleet operations, logistics, or equipment coordination.
• Expertise in vehicle inspections, basic mechanics, and inventory systems.
• Proficient in Microsoft Office and fleet software.
• Valid Driver's License with clean driving record.
• Proven ability to resolve issues independently and escalate appropriately.

Physical & Environmental Requirements

• Lift 50+ lbs., walk 10,000+ steps/day, work in extreme cold (up to -40F).
• 70% office (documentation/reporting), 30% outdoor work (yard/field).

Why This Role?

• Impact: Directly ensures operational efficiency in a critical support role.
• Challenge: Problem-solving in a fast-paced, extreme-environmental setting.
• Growth: Opportunity to lead process improvements and mentor staff.

This role is ideal for a detail-oriented professional with logistics/fleet experience who thrives in a remote, fast-paced environment.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Management and Manufacturing

Industries

• Oil and Gas