Environmental Services Admin Specialist

Newmarket; Newmarket (NH); On-site; USD 40,000 - 55,000; Full time

Job summary

The Administrative Assistant in the Environmental Services Department provides clerical and administrative support, including utility billing tasks, record-keeping, and correspondence. Works under the Director of Environmental Services to ensure accurate data and timely reporting.

Responsibilities include processing invoices and purchase orders, maintaining filing systems, generating memos and reports, responding to inquiries, and assisting staff with daily operations.

Qualifications

• High school diploma or GED plus two years of college.
• Two years of experience in a water utility or equivalent.
• Basic knowledge of utility billing and accounting concepts.

Responsibilities

• Provide support to Environmental Services staff.
• Maintain supplies and filing system.
• Generate memos, emails and reports.
• Answer incoming calls and respond to information requests.
• Prepare monthly, quarterly, and annual reports.
• Prepares and processes utility billing; maintains related data.
• Processes invoices and creates purchase orders; verifies budget coding.
• Prepares periodic utility, financial, statistical, or operational reports as assigned.
• Other duties that are assigned.

Skills

Communication skills

Data entry accuracy

Organizational skills

Education

High school diploma or GED

Two years of post-secondary college

Two years of experience in a water utility

Tools

Microsoft Excel

Microsoft Word

Billing software

Job description

The Administrative Assistant in the Environmental Services Department provides clerical and administrative support, including utility billing tasks, record-keeping, and correspondence. Works under the Director of Environmental Services to ensure accurate data and timely reporting.

Responsibilities include processing invoices and purchase orders, maintaining filing systems, generating memos and reports, responding to inquiries, and assisting staff with daily operations.