Environmental Resources Associate

State of West Virginia; West Virginia; On-site; USD 33,000 - 56,000; Full time

Job summary

The State of West Virginia seeks a detail-oriented clerical assistant to manage mail distribution, scanning, and records for drinking water compliance. The role involves reviewing documents for errors, maintaining the office server filing system, and emailing digital letters by county to health officials.

Additional duties include processing AO paperwork, performing quality checks, and using the drinking water database to support enforcement priorities.

Qualifications

• High school diploma or equivalent required.
• Four (4) years of full-time or equivalent part-time paid experience in paraprofessional or clerical office support work related to the specialty area.
• Substitution: 30 semester hours for each year of experience may substitute for the required experience.

Responsibilities

• Prepare, sort, and distribute by mail, drinking water compliance violation letters.
• Collect printed letters from staff, review, sort and place into envelopes for mailing.
• Email digital copies of violation letters by county to state health officials and district staff.
• Maintain physical and electronic filing systems on the office server.
• Review documentation for clerical errors and formatting problems and notify staff of corrections.
• Process AO paperwork: obtain director signature, scan, file, and mail to officials.
• Use drinking water database to generate/review technical reports and evaluate data to prioritize health-based violations.

Education

High school diploma or equivalent

Job description

Nature of Work

Prepare, sort, and distribute by mail, drinking water compliance violation letters. Duties include collecting printed violation letters from compliance staff, reviewing, sorting and placing into envelopes for mailing. In addition to mailing paper copies, other duties include collecting digital copies of the violation letters and sorting them by county to email to state health officials and district office staff. Maintain a physical and electronic filing system to ensure that all reports, technical data, and other correspondence are properly filed on the office server. Review all documentation produced by staff for clerical errors and formatting problems and notify staff of necessary corrections. Collect other documentation produced by compliance and enforcement staff, including sampling reminders, violation rescind responses and mailing to water systems. Scan and electronically file and maintain a physical and electronic filling system to ensure that all reports, technical data, and other correspondence are properly filed on the office server. Process Administrative Order (AO) paperwork by reviewing clerical errors and formatting problems, obtaining office director signature, electronically scanning and filing, and mailing AO water system and appropriate state health officials. Review all documentation produced by staff for clerical errors and formatting problems and notify staff of necessary corrections. Utilize state drinking water database to generate and review technical reports and evaluate analytical data to assist compliance and enforcement staff with health-based violation priorities.

Minimum Qualifications

Training: High school diploma or the equivalent.

AND

Experience: Four (4) years of full-time or equivalent part-time paid experience in paraprofessional or clerical office support work related to the specialty area.

OR

Substitution: Any combination of experience as described above and successful completion of coursework from an accredited college or university may substitute for the required experience at a rate of thirty (30) semester hours for every one (1) year of the required experience.

Other Information

PG: 10 $32,862 - $56,373

Market Rate: $50,288