Environmental Project Coordinator — Scheduling & Delivery

Forensic Analytical Consulting Services, Inc.; San Jose (CA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Company 401(k)

Vision and dental plan

Flexible Spending Accounts

Life and disability insurance

Tuition reimbursement

Paid training

Paid holidays

Volunteer days

Floating holiday

PTO 3 weeks

Job summary

Benchmark Environmental – A Division of FACS is seeking a highly organized Project Coordinator to join our team. You will partner with project managers and field staff to manage administrative aspects of environmental due diligence projects, including intake, scheduling, results transmission, and client inquiries.

Responsibilities include coordinating timelines, maintaining electronic project folders, invoicing preparation, and cross-functional support.

Qualifications

• Three years of office-setting experience.
• Two years of customer service experience.
• Effective, professional written and verbal communication skills.

Responsibilities

• Track and schedule projects using project tracking software.
• Manage projects from initiation to completion, including scheduling, daily tracking, coordination of field activities, and client communication.
• Create and maintain electronic project folders and documentation for inspectors.
• Provide cross-functional support to other departments as required.
• Track daily reports and results to ensure timely delivery and project monitoring.
• Ensure all reports and supporting documentation are properly prepared for invoicing.
• Follow up with clients to confirm or reschedule appointments.
• Handle inbound sales calls and respond to general inquiries and online leads.
• Prepare client proposals and assist with project pricing and bidding.
• Assist Lead Project Coordinator with maintaining client and billing information in the project tracking software.
• Support marketing efforts and participate in events as needed.
• Provide backup support to administrative staff as needed.

Skills

Office experience

Customer service

Communication

Tools

Microsoft Office Suite

Google Workspace

Job description

Benchmark Environmental – A Division of FACS is seeking a highly organized Project Coordinator to join our team. You will partner with project managers and field staff to manage administrative aspects of environmental due diligence projects, including intake, scheduling, results transmission, and client inquiries.

Responsibilities include coordinating timelines, maintaining electronic project folders, invoicing preparation, and cross-functional support.