Legal Support Assistant

Wilson Elser (Professional Staff Careers); New York (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k) matching

Medical, dental, vision

Life insurance

Disability insurance

Job summary

Wilson Elser is seeking a Legal Support Assistant for our New York Office. This full-time, in-office role offers an entry-level path to grow within a fast-paced national law firm environment.

You will handle reception, calls, visitor screening, file management, client invoicing, and vendor billing support while maintaining professional standards and discretion. A high school diploma and at least one year of administrative experience are required; law firm exposure is a plus.

Qualifications

• High school diploma or equivalent required.
• At least 1 year of administrative or clerical experience in an office setting.
• Prior law firm experience is helpful but not required.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office; legal software is a plus.

Responsibilities

• Maintain a clean, organized reception area.
• Answer, screen, route, and respond to incoming calls and messages.
• Greet, screen, and direct visitors in a professional and welcoming manner.
• Assist with opening and closing client matters.
• Receive, sort, and distribute notices, mail, faxes, and other documents.
• Help organize and maintain physical and electronic files within the firm’s document management systems.
• Assist with client invoicing, including submission and verification of billing documentation.
• Support the submission of vendor bills and check requests.
• Research and respond to client billing inquiries.
• Manage and update information using Excel spreadsheets.
• Provide general administrative support to the office and team as needed.

Skills

Strong communication

Phone etiquette

Attention to detail

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Document management software

Job description

At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal’s survey of the nation’s largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long‑term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Support Assistant position in our New York Office.

This position is full-time in the office (5 days a week).

The Position

We are seeking a Legal Support Assistant to join our team and serve as a key support resource within a fast‑paced law firm environment. This is an excellent entry‑level opportunity for someone eager to gain hands‑on experience and grow within the legal profession.

Key Responsibilities

• Maintain a clean, organized, and professional reception area
• Answer, screen, route, and respond to incoming phone calls and messages
• Greet, screen, and direct visitors in a professional and welcoming manner
• Assist with opening and closing client matters
• Receive, sort, and distribute electronic notices, U.S. mail, faxes, and other documents
• Help organize and maintain physical and electronic files within the firm’s document management systems
• Assist with client invoicing, including submission and verification of billing documentation
• Support the submission of vendor bills and check requests
• Research and respond to client billing inquiries
• Manage and update information using Excel spreadsheets
• Provide general administrative support to the office and team as needed

Qualifications

• High school diploma or equivalent required
• At least 1 year of administrative or clerical experience in an office setting
• Prior law firm experience is helpful but not required
• Strong written and verbal communication skills
• Professional phone etiquette and customer service mindset
• High attention to detail with excellent spelling, grammar, and proofreading skills
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines
• Comfort handling confidential information with discretion
• Proficiency with Microsoft Office (Word, Excel, Outlook); experience with document management or legal software is a plus
• Willingness to work in person in an office environment

Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally.

A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Salary Range: $45,000 - $60,000 USD

Why Should You Apply?

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.

Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.

California Residents may review our CCPA notice for applicants and employees here.