Entry-Level Legal Assistant: Admin & Docs Prep

Cotton Holdings Inc.; Houston (TX); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Healthcare

Retirement plans

Training provided

Job summary

Cotton Holdings Inc. in Houston, TX is seeking an entry-level Legal Assistant to support the Legal Department.

The role provides foundational experience in the legal field for current college students or recent graduates, with training provided and opportunities to grow within a reputable disaster-preparedness-focused company. The position involves document preparation, file management, scheduling, and confidential administrative tasks, ensuring professional operations in a fast-paced

Qualifications

• High school diploma or equivalent required.
• Associates degree or current enrollment in a Bachelor's program preferred.
• Basic understanding of administrative office practices.
• Familiarity with legal terminology or document management is preferred but not required.
• Strong written and verbal communication skills and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide general administrative and clerical support to attorneys and legal staff.
• Prepare, format, proofread, and distribute legal documents and correspondence.
• Organize, maintain, and update physical and electronic case files and records.
• Assist with data entry, filing, and document management.
• Answer incoming phone calls, manage emails, and handle inquiries.
• Schedule appointments, meetings, and other legal-related activities.
• Coordinate mail distribution, courier services, and office supplies for Legal Department.
• Support preparation of reports, memos, and confidential documents.
• Assist with Legal Dashboard updates, invoice tracking, and expense reporting.
• Perform additional administrative duties and special projects as needed.

Skills

Administrative support

Multitasking

Time management

Written and verbal communication

Team collaboration

Education

High school diploma or equivalent

Associate degree or current enrollment in Bachelor's program

Tools

Microsoft Word

Microsoft Outlook

Excel

Job description

Cotton Holdings Inc. in Houston, TX is seeking an entry-level Legal Assistant to support the Legal Department.

The role provides foundational experience in the legal field for current college students or recent graduates, with training provided and opportunities to grow within a reputable disaster-preparedness-focused company. The position involves document preparation, file management, scheduling, and confidential administrative tasks, ensuring professional operations in a fast-paced