Legal Assistant

Cotton Holdings Inc.; Houston (TX); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Healthcare

Retirement plans

Training provided

Job summary

Cotton Holdings Inc. in Houston, TX is seeking an entry-level Legal Assistant to support the Legal Department.

The role provides foundational experience in the legal field for current college students or recent graduates, with training provided and opportunities to grow within a reputable disaster-preparedness-focused company. The position involves document preparation, file management, scheduling, and confidential administrative tasks, ensuring professional operations in a fast-paced

Qualifications

• High school diploma or equivalent required.
• Associates degree or current enrollment in a Bachelor's program preferred.
• Basic understanding of administrative office practices.
• Familiarity with legal terminology or document management is preferred but not required.
• Strong written and verbal communication skills and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide general administrative and clerical support to attorneys and legal staff.
• Prepare, format, proofread, and distribute legal documents and correspondence.
• Organize, maintain, and update physical and electronic case files and records.
• Assist with data entry, filing, and document management.
• Answer incoming phone calls, manage emails, and handle inquiries.
• Schedule appointments, meetings, and other legal-related activities.
• Coordinate mail distribution, courier services, and office supplies for Legal Department.
• Support preparation of reports, memos, and confidential documents.
• Assist with Legal Dashboard updates, invoice tracking, and expense reporting.
• Perform additional administrative duties and special projects as needed.

Skills

Administrative support

Multitasking

Time management

Written and verbal communication

Team collaboration

Education

High school diploma or equivalent

Associate degree or current enrollment in Bachelor's program

Tools

Microsoft Word

Microsoft Outlook

Excel

Job description

Description

The Legal Assistant provides administrative and clerical support to the Legal Department and reports directly to the Legal Operations Lead. This position is intended for a current college student or recent graduate seeking foundational experience in the legal field. The role supports day-to-day legal operations through document preparation, file management, scheduling, and general administrative assistance while operating in a confidential, professional environment. Training will be provided.

Department

Legal/Risk

Location

Houston, TX

What you'll be Doing

• Provide general administrative and clerical support to attorneys and legal staff.
• Prepare, format, proofread, and distribute legal documents and correspondence.
• Organize, maintain, and update physical and electronic case files and records.
• Assist with data entry, filing, and document management.
• Answer incoming phone calls, manage emails, and handle internal and external inquiries.
• Schedule appointments, meetings, and other legal-related activities.
• Coordinate mail distribution, courier services, and office supplies for Legal Department.
• Support preparation of reports, memos, and other confidential documents.
• Assist with Legal Dashboard updates, invoice tracking, and expense reporting as assigned.
• Perform additional administrative duties and special projects as needed.

What You Bring to the Table

Education

• High school diploma or equivalent required.
• Associates degree, current enrollment in a Bachelor's degree program, or recent graduation preferred, with interest in legal studies, business, or a related field.

Knowledge

• Basic understanding of administrative office practices and procedures.
• Familiarity with legal terminology, court procedures, or document management systems is preferred but not required.
• Willingness to learn legal department processes and workflows.
• Prior office, clerical, or administrative experience preferred but not required.
• Basic administrative or customer service experience is beneficial.
• Ability to manage multiple tasks, prioritize responsibilities, and adapt in a fast-paced environment.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Word, Outlook, and Excel.
• High attention to detail with strong proofreading skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work collaboratively as part of a team while also completing tasks independently.
• Professional demeanor with a positive, service- oriented attitude.

Why Join Cotton?

• Impactful Work: Make a difference by helping businesses prepare for and recover from disasters.
• Collaborative Culture: Work alongside passionate, talented professionals in a fast-paced environment.
• Career Growth: Expand your skills and grow within a dynamic, industry-leading company.
• Competitive Compensation & Benefits: Enjoy a strong benefits package, including healthcare, retirement plans, and more.