Entry Level HR Representative - Bilingual

Kent Place School; Town of Florida (NY); On-site; USD 28,000 - 33,000; Full time

Job summary

Falcon Farms Inc. in New York state seeks an experienced HR professional to support payroll, timekeeping, onboarding, and HRIS maintenance. You will administer recruitment, staff records, and attendance while ensuring compliance with federal and state laws.

This on-site role requires bilingual English/Spanish communication and a detail-focused mindset. The role entails coordinating with the Facility Manager, processing time data, and supporting welfare planning.

Qualifications

• Professional in Human Resources Management and/or related fields.
• Experience using Microsoft Office products including Excel and Outlook.
• Authorized to work in the U.S.
• Bilingual: fluent in English and Spanish.
• Knowledge of basic Federal and/or State regulations.

Responsibilities

• Payroll & Timekeeping: audit time, prepare reports, and ensure accurate time records.
• Pre-Hire & On-boarding: manage pre-hire paperwork and new hire orientation.
• Employee Life Cycle And HRIS: ensure data integrity in HRIS (Unify) and records.
• Administrative: manage time & attendance, processing absence requests, and paperwork follow-up.
• Planning: recruit personnel and organize welfare plans.
• Coordination, Execution: oversee recruitment, time reporting, and training plans.
• Assurance: monitor KPI indicators and ensure policy compliance.

Skills

HR management

Bilingual English/Spanish

Timekeeping

Records management

Attention to detail

Education

Bachelor's degree in Human Resources Management

Tools

HRIS Unify

Microsoft Office (Excel, Outlook)

Job description

About Us

At Falcon Farms, we believe flowers have the power to connect people, inspire moments, and create meaningful impact. Since 1987, we have grown into a leading floral company in the United States by combining sustainable farming, innovative retail solutions, and a people-first culture. With farms in Colombia and Ecuador and operations across the U.S., we provide end-to-end floral solutions - from production and logistics to merchandising and analytics - delivering quality and consistency to retailers nationwide. Driven by sustainability and social responsibility, we are committed to regenerative agriculture, renewable energy, inclusive employment, and community development initiatives that help strengthen both people and the planet. Today, with more than 8,000 employees and decades of expertise, Falcon Farms continues to grow with one purpose: creating long-term value through trusted partnerships, responsible practices, and the beauty of flowers.

Area - Operations/HR

Location - On-site

Company: Falcon Farms Inc.

Rate: 22 USD/Hourly based on experience

Direct Report to: Facility Manager

About Us

At Falcon Farms, we believe flowers have the power to connect people, inspire moments, and create meaningful impact. Since 1987, we have grown into a leading floral company in the United States by combining sustainable farming, innovative retail solutions, and a people-first culture. With farms in Colombia and Ecuador and operations across the U.S., we provide end-to-end floral solutions - from production and logistics to merchandising and analytics - delivering quality and consistency to retailers nationwide. Driven by sustainability and social responsibility, we are committed to regenerative agriculture, renewable energy, inclusive employment, and community development initiatives that help strengthen both people and the planet. Today, with more than 8,000 employees and decades of expertise, Falcon Farms continues to grow with one purpose: creating long-term value through trusted partnerships, responsible practices, and the beauty of flowers.

Mission

Provide support to the facility manager in human resource management in accordance with the legal framework and corporate guidelines, in order to attract, motivate, and retain competent talent according to organizational needs, while promoting the company's culture within a healthy and productive work environment.

Responsibilities

Payroll & Timekeeping

• Audits time and invoices for contingent workers to ensure they match the time cards
• Prepare Time Detail Reports
• Run the missing punches report and follow up. Collect and enter all missing time before the end of day
• Creates and generates reports for HR and Operations.

Pre-Hire & On-boarding

• Distribute pre-hire paperwork, collects new hire information, make sure the forms are completed and documents turned in, roster updates
• Conducts new hire orientation on clock-in and out procedures
• Educates new hires on use of timekeeping and self-service tools

Employee Life Cycle And HRIS

• Ensures data integrity in HRIS (Unify) and other people related systems
• Assist HR manager with maintenance of employee personnel records

Administrative

• Time & Attendance
• Receives Absence requests for processing
• All other projects and responsibilities as assigned
• Collaborate with the follow up on missing or pending paperwork.

Planning

• Plan the recruitment of personnel according to the facility's needs.
• Organize and implement the company's welfare plans.

Coordination, Execution

• Manage the recruitment of personnel for the area of impact.
• Review and control the hours registered by employees in the company's software.
• Ensure the weekly reports of hours worked by employees are sent.
• Coordinate the recruitment of direct and agency personnel, ensuring that the required documentation is received before hiring and complies with legal requirements.
• Execute training and development plans, supporting the teams in the area of impact.
• Participate in the monthly safety committee meetings.

Assurance (KPI of the position)

• Ensure the fulfillment of the management indicators established for the current year in the position.
• Ensure compliance with the internal policies described in the employee handbook.
• Ensure the safety manual is implemented in the facility.

Basic Qualifications

• Professional in Human Resources Management and/or related fields.
• Experience using Microsoft Office products including Excel and Outlook as well as other software.
• Flexibility to work a variety of shifts and overtime, as needed, and during busy peak season
• Authorized to work in the U.S.
• Bilingual: fluent in English and Spanish
• Knowledge in Basic regulations, Federal and/or State Law.

Skills

• Demonstrated ability to self-audit for very high level of accuracy
• Excellent verbal, written, computer, data communication and presentation skills.
• Demonstrated ability to maintain strict confidential and privacy safeguards
• Demonstrated ability to successfully prioritize and manage multiple projects and deadlines in a complex, high-paced environment.
• Detail-oriented and excellent organizational skill.

Salary: $22 per hour