Entry Level HR Representative - Bilingual

Falcon Farms Inc; Houston (TX); On-site; USD 38,000 - 42,000; Full time

Job summary

Falcon Farms Inc is seeking an on-site HR Operations assistant to support the facility manager with HR management, timekeeping, onboarding, and records maintenance.

The role requires bilingual English/Spanish skills, U.S. work authorization, and familiarity with HR laws. You will handle payroll, attendance, and recruitment coordination while contributing to safety and policy compliance.

Qualifications

• Professional in Human Resources Management and/or related fields.
• Authorized to work in the U.S.
• Bilingual: fluent in English and Spanish
• Knowledge of basic regulations, Federal and/or State Law.

Responsibilities

• Audit and validate timekeeping and contingent worker invoices.
• Collect and enter missing time before day end; run time detail reports.
• Distribute pre-hire paperwork; conduct new hire orientation.
• Maintain data integrity in HRIS (Unify) and personnel records.
• Handle time & attendance, absence requests and administrative tasks.
• Plan recruitment aligned with facility needs; implement welfare plans.
• Coordinate recruitment and onboarding of personnel; ensure regulatory compliance.
• Support training, development plans, and monthly safety meetings.
• Ensure KPIs and internal policies are followed; uphold safety manual.

Skills

Self-audit accuracy

Verbal communication

Privacy and data protection

Multitasking

Organizational skills

Education

HR degree or related field

Tools

Microsoft Excel

Microsoft Outlook

Job description

Area - Operations/HR

On-site

Company: Falcon Farms Inc.

Rate: 19 USD/Hourly based on experience

Direct Report to: Facility Manager

About Us: At Falcon Farms, we believe flowers have the power to connect people, inspire moments, and create meaningful impact. Since 1987, we have grown into a leading floral company in the United States by combining sustainable farming, innovative retail solutions, and a people-first culture. With farms in Colombia and Ecuador and operations across the U.S., we provide end-to-end floral solutions - from production and logistics to merchandising and analytics - delivering quality and consistency to retailers nationwide. Driven by sustainability and social responsibility, we are committed to regenerative agriculture, renewable energy, inclusive employment, and community development initiatives that help strengthen both people and the planet. Today, with more than 8,000 employees and decades of expertise, Falcon Farms continues to grow with one purpose: creating long-term value through trusted partnerships, responsible practices, and the beauty of flowers.

Mission: Provide support to the facility manager in human resource management in accordance with the legal framework and corporate guidelines, in order to attract, motivate, and retain competent talent according to organizational needs, while promoting the company's culture within a healthy and productive work environment.

Payroll & Timekeeping

• Audits time and invoices for contingent workers to ensure they match the time cards
• Prepare Time Detail Reports
• Run the missing punches report and follow up. Collect and enter all missing time before the end of day
• Creates and generates reports for HR and Operations.

Pre-Hire & On-boarding

• Distribute pre-hire paperwork, collects new hire information, make sure the forms are completed and documents turned in, roster updates
• Conducts new hire orientation on clock-in and out procedures
• Educates new hires on use of timekeeping and self-service tools

Employee Life Cycle and HRIS

• Ensures data integrity in HRIS (Unify) and other people related systems
• Assist HR manager with maintenance of employee personnel records

Administrative

• Time & Attendance
• Receives Absence requests for processing
• All other projects and responsibilities as assigned
• Collaborate with the follow up on missing or pending paperwork.

Planning

• Plan the recruitment of personnel according to the facility's needs.
• Organize and implement the company's welfare plans.

Coordination, Execution

• Manage the recruitment of personnel for the area of impact.
• Review and control the hours registered by employees in the company's software.
• Ensure the weekly reports of hours worked by employees are sent.
• Coordinate the recruitment of direct and agency personnel, ensuring that the required documentation is received before hiring and complies with legal requirements.
• Execute training and development plans, supporting the teams in the area of impact.
• Participate in the monthly safety committee meetings.

Assurance (KPI of the position)

• Ensure the fulfillment of the management indicators established for the current year in the position.
• Ensure compliance with the internal policies described in the employee handbook.
• Ensure the safety manual is implemented in the facility.

Basic Qualifications

• Professional in Human Resources Management and/or related fields.
• Experience using Microsoft Office products including Excel and Outlook as well as other software.
• Flexibility to work a variety of shifts and overtime, as needed, and during busy peak season
• Authorized to work in the U.S.
• Bilingual: fluent in English and Spanish
• Knowledge in Basic regulations, Federal and/or State Law.

Skills

• Demonstrated ability to self-audit for very high level of accuracy
• Excellent verbal, written, computer, data communication and presentation skills.
• Demonstrated ability to maintain strict confidential and privacy safeguards
• Demonstrated ability to successfully prioritize and manage multiple projects and deadlines in a complex, high-paced environment.
• Detail-oriented and excellent organizational skill.