Entry-Level Corporate Filings Assistant

State of Delaware; Delaware; On-site; USD 38,000 - 46,000; Full time

Job summary

The Department of State, State of Delaware, is seeking an entry-level Corporations Assistant to perform statutory review of corporate and UCC documents and assist attorneys and officials with filings. This role provides support under close supervision and helps ensure compliance with the Delaware Code.

Responsibilities include processing franchise tax forms, calculating taxes and fees, using the DCIS system, and communicating with clients to resolve questions.

Qualifications

• Six months' experience in customer service such as providing prompt, accurate, and courteous service to customers seeking information.
• Six months' experience in performing office support work such as drafting routine correspondence, reports, or logs, operating office equipment, handling incoming and outgoing mail, postal and shipping services, answering phones, directing calls and taking messages, or maintaining files.
• Six months' experience in math such as addition, subtraction, multiplication, division, percentages, or decimals.
• Possession of an Associate's degree or higher.

Responsibilities

• Reviews and processes legal corporate and Uniform Commercial Code documents. Conducts research by reviewing Uniform Commercial Code holdings and listings of corporate entities formed in Delaware and corporate documentation on payments and tax liabilities. Determines if legal requirements are met, corrective action is needed, and assists clients in taking necessary action to meet legal requirements.
• Answers questions from attorneys, corporate officials, registered agents, and the general public concerning Uniform Commercial Code and corporate documents, legal filings, franchise taxes, and corporate fees. Assists in resolving problems.
• Conducts collection activities for franchise taxes, interest, penalties, corporate, and Uniform Commercial Code fees.
• Performs mathematical calculations relative to franchise taxes, penalties and interest, corporate, and Uniform Commercial Code fees.
• Uses the Delaware Corporations Information System (DCIS) and imaging system to obtain information and make entries, changes, verification, and corrections required in processing requests for service from clients.
• Conducts outreach to customers to ensure accuracy and quality of work submitted.
• Completes continuing education and learns new laws, rules, and regulations whether local or federal, i.e. Sanctions, Corporate Transparency Act, or Principal Place of Business.
• Compiles and prepares various reports pertaining to workload, work to be processed, refunds, reconciliation of deposits, revenue, new company, or related reports.
• Performs other related duties as required.

Skills

Customer service

Office support

Mathematics

Education

Associate's degree or higher

Job description

The Department of State, State of Delaware, is seeking an entry-level Corporations Assistant to perform statutory review of corporate and UCC documents and assist attorneys and officials with filings. This role provides support under close supervision and helps ensure compliance with the Delaware Code.

Responsibilities include processing franchise tax forms, calculating taxes and fees, using the DCIS system, and communicating with clients to resolve questions.