Delaware Client Service Specialist

Capitol Services; Dover (DE); On-site; USD 54,000 - 73,000; Full time

Benefits offered by this job

Discretionary bonus

Medical plans (3 options)

Employer-paid medical, dental, vision

401(k) with company match

EAP, life, LTD

Paid time off 4 weeks + 10 holidays

Office events & development

Job summary

Capitol Services in Dover, DE, seeks a Delaware Client Service Specialist to support clients with corporate filings and document retrieval. The role is full-time, in-office, 9am–6pm EST, Monday–Friday, ensuring accurate processing and strong client communication.

You will handle order building, filings submission, and proactive coordination with state offices while maintaining confidentiality and maintaining high service levels.

Qualifications

• 5+ years of experience in nationwide corporate public record filings and document retrieval.
• Familiarity with Delaware Corporate Information System (DCIS).
• Experience with corporate transactions including formation, qualification, merger, dissolution filings.

Responsibilities

• Communicate with clients, coworkers, correspondents, jurisdiction employees, and others clearly and professionally.
• Provide in-office Delaware-based order processing and support for public record filings.
• Build transactions using systems and release order portions to staff and state offices.
• Access public record websites to file and retrieve documents.
• Review and submit filings with attention to rules and regulations.
• Generate client proposals including fees and turnaround expectations.

Skills

Communication skills

Organization & time mgmt

Adaptability

Problem solving

Coachable

Positive attitude

Team player

Confidentiality

Tools

Microsoft Office

Adobe PDF

Job description

Career Opportunities with Capitol Services

Current job opportunities are posted here as they become available.

Capitol Services is currently seeking a Delaware Client Service Specialist to join our growing team!

Capitol Services was founded in 1978 and has become a leading provider of services to legal and financial professionals nationwide. Our mission is to provide friendly, high-value, and superior service to our clients amid a collaborative atmosphere that encourages a balanced work-life experience for our employees.

Named one of the "Best Places to Work" by the Austin American-Statesman, we know that it takes the right mix of passion, dedication, and fun to make a well-rounded workplace. Joining the Capitol Services team means working with a best-in-class, passionate team of professionals that truly cares about the work we do and the people we do it for. If that sounds like an environment you'd like to be a part of, we'd love to talk to you! Capitol Services is an equal opportunity employer.

About the role:

You will be working in our Dover, DE location providing support and service to clients by receiving and processing orders related to corporate public record filings and document retrieval. This role involves working full-time and in-office from 9am to 6pm EST, Monday through Friday.

What you will do:

• Communicate with clients, coworkers, correspondents, jurisdiction employees, and others in a timely, effective, and professional manner
• Regular, late coverage in our Delaware office for direct, online access to utilize the state filing system
• Utilize systems to "build" transactions and release various portions of the order to coworkers, correspondents, or state/county offices for processing
• Access public record websites to file and retrieve publicly recorded documents
• Review, prepare, and submit filings, paying close attention to rules and regulations
• Generate proposals for clients, including fees and turnaround expectations
• Maintain clear records throughout transactions to ensure accurate results and invoicing

Who you are:

• Experience: You have direct and relevant industry experience in nationwide corporate transactions, including, but not limited to, formation, qualification, merger, conversion, amendment, withdraw, and dissolution filings. You are familiar with the Delaware Corporate Information System ("DCIS").
• Preferred: You have 5+ years of experience in corporate public record filings and document retrieval.
• Strong organizational and time management skills: You have the ability to multi-task and prioritize projects / assignments. You have a strong attention to detail and exhibit a reasonable sense of urgency when processing orders to completion.
• Excellent communication skills: You have excellent verbal and written communication skills. You communicate in both a professional and friendly manner with clients, coworkers, correspondents, and others.
• Adaptable: You are eager to use new tools and learn new processes and technologies. You can adapt to changing priorities while working in a fast-paced and high-stress environment. You have strong problem-solving skills to address any challenges that may arise.
• Coachable: You have the ability to retain and implement instruction and training. You are open to learn and navigate our current processes and systems. You are not afraid to ask questions.
• Positive attitude: You demonstrate a positive attitude. You are courteous and polite, especially when navigating through difficult conversations, problems, or complaints that may arise.
• Team player: You are able to work in both a team and independent setting. You tend to foster support and dependability towards your peers while also getting your individual tasks done within specific time constraints.
• Reliable: You are able to work during our regular business hours in our Dover office. You are a punctual individual and able to follow an assigned work schedule. You are able to maintain client confidentiality at all times.
• Technical competencies: You are comfortable using Microsoft Software (Outlook, Word, and Excel) and interacting with Adobe PDF documents.
• Office environment: You are able to remain in a stationary position 75% of the time and work 100% onsite.

What we offer you:

• $26.00 to 35.00 hourly rate
• Discretionary bonus awarded annually, depending on company and individual-level performance, typically 4 weeks of pay
• 3 medical plans to choose from including a 100% employer-paid option for the employee
• 100% employer-paid medical, dental, and vision benefits for the employee
• 401(k) with scheduled employer contribution
• Employer-paid employee assistance program, as well as life and long-term disability insurance
• Encouraged work-life balance including 4 weeks of paid time off annually, which begins accruing upon hire, and 10 paid holidays
• Office team events and learning development opportunities

Applicants have rights under Federal Employment Laws. Please review your rights below:

Please review our Privacy Policy for information on our practices regarding your personal information. Capitol Services participates in E-Verify.