Entry-Level Billing Specialist — Invoicing & Growth

Michael Best & Friedrich LLP; Wisconsin; On-site; USD 42,000 - 54,000; Full time

Job summary

Michael Best & Friedrich LLP is seeking an entry level Billing Assistant in our Waukesha, WI office. The Billing Assistant will support the Billing Department Team and help ensure timely, accurate invoicing and confidential handling of client information.

You will assist with setting up new clients for e-billing, submit electronic invoices, track submission status, and help prepare monthly accruals. This role offers growth within Billing Services based on performance.

Qualifications

• Ability to work 40 hours per week and flexibility for possible overtime.
• Exceptional interpersonal skills to work effectively within a team environment, as well as independently.
• The ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment is required.
• Excellent administrative skills, including extreme attention to detail and accuracy.
• Ability to learn and embrace new skills and best practices as the position evolves and Firm needs change.
• Ability to work well under pressure and meet tight deadlines.
• Ability to work well independently as well as effectively within a team.
• Ability to develop relationships and foster teamwork at all levels of the Firm.

Responsibilities

• Support the Billing Lead and Billing Specialists in the timely distribution of invoices.
• Manage the end-to-end invoice distribution process, ensuring client invoices are delivered accurately timely and in accordance with client requirements.
• Complete a broad variety of tasks for the Billing Team, including but not limited to: assisting with setting up new clients for e-billing, submitting electronic invoices, and verifying successful submission.
• Perform client billing activities for assigned clients in a timely manner.
• Track status of bills submitted, identifying issues, and work to address rejections and reductions as they arise.
• Prepare and distribute monthly accrual information to clients.
• Proactively follow-up with the Billing Lead and Billing Specialists, Legal Assistants, and Attorneys.
• Maintain discretion and confidentiality when handling client and firm information.

Skills

Exceptional interpersonal skills

Attention to detail

Time management

Ability to work independently

Adaptability

Tools

BillBlast

Legal Tracker/Serengeti

Tymetrix T360

CounselLink

Job description

Michael Best & Friedrich LLP is seeking an entry level Billing Assistant in our Waukesha, WI office. The Billing Assistant will support the Billing Department Team and help ensure timely, accurate invoicing and confidential handling of client information.

You will assist with setting up new clients for e-billing, submit electronic invoices, track submission status, and help prepare monthly accruals. This role offers growth within Billing Services based on performance.