Entry Level Administrator/HR (FOA)

HTU; Madison, Northern (WI, KY); Hybrid; USD 23,000 - 33,000; Full time

Benefits offered by this job

Health insurance

HSA

401k

Paid time off

Parental leave

Employee discounts

Job summary

HTU in Madison, WI is seeking an onboarding coordinator to ensure all pre-employment requirements are current and validated with Compliance.

You will manage onboarding packets, drug tests, background checks, and contractor data; maintain the Candidate Tracker and ensure timely clearance to start.

This role emphasizes front office service, organization of supplies, and delivering a world-class candidate experience, with a starting hourly rate of $20.19 and bonus opportunities.

Qualifications

• Bachelor’s Degree (preferred).
• Customer or sales-focused experience.
• Experience in a team-oriented environment.

Responsibilities

• Ensure onboarding documents are current and validated with Compliance.
• Manage onboarding packets, authorization forms, drug tests, and background checks.
• Enter and manage background, drug testing, and medical screening for contractors.
• Ensure contractor compliance with key E-Verify requirements.
• Provide front office customer service via telephone and reception.
• Order, organize office supplies, mailings, and filing.
• Deliver world-class candidate service to ensure a quality experience.

Skills

Customer focus

Sales experience

Team environment

Education

Bachelor’s Degree (preferred)

Job description

Your Role

Here’s what you will be doing:

• Ensure client pre-employment requirements, forms, policies, and documents regarding onboarding are current and validated with Compliance departments.
• Manage client requirements for onboarding packets, including authorization forms, drug tests, and background checks; update the Candidate Tracker with contractor data until clearance to start.
• Enter and manage background, drug testing, and medical screening processes for contractors.
• Manage contractor compliance with key E-Verify requirements such as expired documents and compliance.
• Provide outstanding front office customer service via telephone and reception area.
• Order, maintain, and organize office supplies; manage mailing and shipments; file and maintain office paperwork and directory.
• Deliver world-class customer service in every interaction to ensure a quality candidate experience.

About You

The company is looking for:

• Bachelor’s Degree (preferred).
• Customer or sales-focused experience.
• Experience in a team-oriented environment.

Compensation & Benefits

• Starting pay rate of $20.19 per hour plus up to $333 per month in bonus opportunity, with an annual performance-based bonus potential of $4,000.
• Medical, dental, and vision insurance.
• HSA and 401k accounts.
• 20 days of paid time off and paid holidays.
• Parental and family leave.
• Employee discounts.