Entry Level Administrator (FOA)

HTU; City of Rochester (NY); On-site; USD 28,000 - 30,000; Part time

Benefits offered by this job

Medical, dental, and vision insurance

HSA and 401k account options

20 days of paid time off plus paid or

Job summary

HTU in Rochester, NY is seeking a detail‑oriented Onboarding Specialist to guide candidates and clients through the pre‑employment process. You will ensure compliance, validate forms, and coordinate onboarding documents with the Compliance teams.

You’ll manage background checks, drug testing, and medical screenings, handle E‑Verify essentials, provide top‑notch front‑office service, and support office administration, aiming to deliver a superior candidate experience.

Qualifications

• Bachelor’s degree preferred.
• Customer or sales-focused experience.
• Experience working in a team-oriented environment.

Responsibilities

• Ensure client pre-employment requirements, forms, policies, and onboarding documents are current and validated with Compliance departments.
• Manage client onboarding packets including authorization forms, drug tests, background checks, and update the Candidate Tracker until candidates are cleared to start.
• Enter and manage background checks, drug testing, and medical screening processes for contractors.
• Manage contractor compliance with key E-Verify requirements such as expired documents and compliance status.
• Provide outstanding front office customer service via telephone and reception area.
• Order, maintain, and organize office supplies; manage mailing, shipments, and office paperwork including the office directory.
• Deliver world-class customer service in every interaction to ensure a quality candidate experience.

Skills

Customer service

Sales experience

Teamwork

Education

Bachelor's Degree (preferred)

Job description

Your Role

Here’s what you will be doing:

• Ensure client pre-employment requirements, forms, policies, and onboarding documents are current and validated with Compliance departments.
• Manage client onboarding packets including authorization forms, drug tests, background checks, and update the Candidate Tracker until candidates are cleared to start.
• Enter and manage background checks, drug testing, and medical screening processes for contractors.
• Manage contractor compliance with key E-Verify requirements such as expired documents and compliance status.
• Provide outstanding front office customer service via telephone and reception area.
• Order, maintain, and organize office supplies; manage mailing, shipments, and office paperwork including the office directory.
• Deliver world-class customer service in every interaction to ensure a quality candidate experience.

About You

The company is looking for:

• Bachelor’s Degree (preferred).
• Customer or sales-focused experience.
• Experience working in a team-oriented environment.

Compensation & Benefits

• Hourly rate of $20.19.
• Performance-based annual bonus potential of $4,000.
• Medical, dental, and vision insurance.
• HSA and 401k account options.
• 20 days of paid time off plus paid holidays.
• Parental and family leave.
• Employee discounts.