Entry Level Accounting and Administrative Associate

Rentgrata; California; Remote; USD 30,000 - 34,000; Full time

Job summary

Join a growing SaaS company as an Entry-Level Accounting and Administrative Associate. This full-time remote role offers hands-on experience in accounting and operations, supporting billing and customer functions while working with tools like QuickBooks and HubSpot. Ideal for organized individuals eager to learn in a fast-paced environment.

Benefits

Stock options

Matching 401(k)

Paid holidays

Comprehensive medical, dental, vision, and life insurance

Annual anniversary vacation

Quarterly recharge days

Qualifications

• Interest in accounting, finance, or business operations.
• Familiarity with spreadsheets and cloud tools.

Responsibilities

• Accurately record and apply customer payments using QuickBooks.
• Send reminders and follow-ups to clients with unpaid invoices.
• Assist in payment facilitation of end-user rewards.

Skills

Attention to Detail

Communication

Organization

Proactivity

Tools

QuickBooks

HubSpot

Google Drive

Job description

Rentgrata is the first renter insights platform that creates connections and builds community for multifamily properties. As the only messaging platform for prospective and current residents to connect and share feedback, Rentgrata facilitates real conversations, while delivering data that helps multifamily professionals better understand renter needs.

About the Role

We’re seeking a full-time, Entry-Level Accounting and Administrative Associate to join our team and support day-to-day operations that keep our billing, payment facilitation, and customer support functions running smoothly. You’ll receive training, hands-on experience with leading tools like QuickBooks and HubSpot, and an opportunity to learn the inner workings of a growing SaaS company in the Multifamily Industry. This is a full-time remote role ideal for a highly organized and proactive individual starting their career.

What You’ll Do

You’ll work alongside our Accounting and Operations team to:

• Accurately record and apply customer payments using QuickBooks
• Send reminders and follow-ups to clients with unpaid invoices
• Assist in payment facilitation of end-user rewards
• Monitor and organize messages in shared email inboxes
• Help manage digital contract storage and input key details into HubSpot
• Contribute to system transitions and internal documentation as we grow

What We’re Looking For

We’re open to candidates who are just starting out and/or those who have the following qualities:

• Interest in accounting, finance, or business operations
• Familiarity with spreadsheets, cloud tools (like Google Drive), and comfort with learning new software
• Strong attention to detail — you’re someone who double-checks your work
• Reliable, proactive, and organized — you take initiative and manage your time well
• Clear communication skills — both written and verbal
• Enthusiasm to learn and grow in a fast-paced environment
• Exposure to QuickBooks, HubSpot, or similar tools is a plus, but not required

Location & Compensation

• Remote: Must reside in California, Texas, Colorado, Indiana, Illinois, Georgia, or Florida
• Salary: $30,000–$34,000 per year (depending on experience)
• Schedule: 40 hours/week, Monday to Friday (standard daytime hours)
• Stock options
• Matching 401(k)
• Casual work environment, fully remote
• Paid holidays, time off, and sick leave
• Annual anniversary vacation and quarterly recharge days
• Comprehensive medical, dental, vision, and life insurance plans

Rentgrata is an Equal Opportunity Employer. We are committed to fostering an inclusive, innovative environment with the best employees. Please let us know if there are any accommodations we can provide to ensure you have a comfortable and positive interview experience.