Entertainment Expansion Admin Lead

Wedgewood Weddings; Thornton (CO); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Bonus program

Healthcare benefits

401(k) match

Paid time off

Career growth

Job summary

Wedgewood Weddings in Thornton, CO, is seeking an Entertainment Expansion Administration Manager to lead administrative systems and client support for new market launches. You will oversee venues, timelines, DJ scheduling, and cross-functional coordination, ensuring readiness before ongoing regional support.

You will mentor Entertainment Administration Assistants, help standardize processes, and propose scalable improvements to workflow.

Qualifications

• Strong organizational and time management skills with excellent attention to detail.
• Clear, professional written and verbal communication.
• Prior administrative or coordination experience, ideally in events, hospitality, or a similar fast-paced environment.
• Comfort managing multiple priorities and cross-functional relationships.

Responsibilities

• Manage assigned venues from an entertainment administration perspective, including client Music Worksheets, timelines, and DJ scheduling.
• Coordinate client and DJ communication, including introductions, reassignments, and event details.
• Serve as a point of contact for client and venue coordinator questions, escalating as needed.
• Maintain accurate documentation, scheduling calendars, and communication logs.
• Provide leadership and support to Entertainment Administration Assistants, including onboarding and training.
• Help develop and standardize administrative processes for new market launches.
• Identify workflow inefficiencies and recommend scalable improvements.
• Partner with Expansion Team leadership on staffing needs and operational readiness.

Skills

Organization

Communication

Event coordination

Multi-tasking

Leadership

Job description

Wedgewood Weddings in Thornton, CO, is seeking an Entertainment Expansion Administration Manager to lead administrative systems and client support for new market launches. You will oversee venues, timelines, DJ scheduling, and cross-functional coordination, ensuring readiness before ongoing regional support.

You will mentor Entertainment Administration Assistants, help standardize processes, and propose scalable improvements to workflow.