Entertainment Contracts Administrator | Guild Relations

United Talent Agency; Los Angeles (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

UTA seeks a Contracts Administrator to support Guild Relations and Business Affairs teams in Beverly Hills. You will consolidate and organize entertainment contracts, track invoices, prepare deal summaries, and liaise with agents’ offices and internal stakeholders to ensure timely, accurate processing.

This role requires a Bachelor’s degree or equivalent, 2–3 years of contracts experience, and proficiency with Adobe Acrobat, MS Excel/Word, and Box.

Qualifications

• Bachelor’s degree or equivalent professional experience.

Responsibilities

• Consolidate, maintain, and organize entertainment contracts, as well as certain financial provisions in contracts, primarily for writers, directors, and actors, in coordination with the agents’ offices and UTA accounting department.
• Help track invoices and contractual payments in spreadsheets for internal and external purposes.
• Prepare deal summary reports and maintain organized databases of contractual activity.
• Review and analyze guild agreements such as WGA, PGA, DGA, AEA and SAG-AFTRA under supervision of the Guild Relations Manager and/or other business affairs executives, as applicable, to help respond to and facilitate agent inquiries.
• Act as additional point of contact with various guilds and with internal stakeholders regarding guild matters.
• Help foster and maintain positive, professional relationships with external guild representatives and internal stakeholders.
• Proactive monitoring and research regarding new guild rules, flagging potential issues and recommending resolutions under supervision of the Guild Relations Manager and/or other business affairs executives, as applicable.
• Coordinate communications and submissions between internal, cross-functional departments and external guild contacts, if and as directed by the Guild Relations Manager.
• Handle confidential and time-sensitive information with discretion and professionalism.
• Participate in analyzing data stored in applicable databases, including preparing reports and correspondence with discretion and attention to detail.
• Conduct other duties as needed.

Skills

Contract administration

Legal document handling

Attention to detail

Cross-functional collaboration

MS Excel

Adobe Acrobat

Box

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

Box

Job description

UTA seeks a Contracts Administrator to support Guild Relations and Business Affairs teams in Beverly Hills. You will consolidate and organize entertainment contracts, track invoices, prepare deal summaries, and liaise with agents’ offices and internal stakeholders to ensure timely, accurate processing.

This role requires a Bachelor’s degree or equivalent, 2–3 years of contracts experience, and proficiency with Adobe Acrobat, MS Excel/Word, and Box.