Contract Administrator

United Talent Agency; Los Angeles (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

UTA seeks a Contracts Administrator to support Guild Relations and Business Affairs teams in Beverly Hills. You will consolidate and organize entertainment contracts, track invoices, prepare deal summaries, and liaise with agents’ offices and internal stakeholders to ensure timely, accurate processing.

This role requires a Bachelor’s degree or equivalent, 2–3 years of contracts experience, and proficiency with Adobe Acrobat, MS Excel/Word, and Box.

Qualifications

• Bachelor’s degree or equivalent professional experience.

Responsibilities

• Consolidate, maintain, and organize entertainment contracts, as well as certain financial provisions in contracts, primarily for writers, directors, and actors, in coordination with the agents’ offices and UTA accounting department.
• Help track invoices and contractual payments in spreadsheets for internal and external purposes.
• Prepare deal summary reports and maintain organized databases of contractual activity.
• Review and analyze guild agreements such as WGA, PGA, DGA, AEA and SAG-AFTRA under supervision of the Guild Relations Manager and/or other business affairs executives, as applicable, to help respond to and facilitate agent inquiries.
• Act as additional point of contact with various guilds and with internal stakeholders regarding guild matters.
• Help foster and maintain positive, professional relationships with external guild representatives and internal stakeholders.
• Proactive monitoring and research regarding new guild rules, flagging potential issues and recommending resolutions under supervision of the Guild Relations Manager and/or other business affairs executives, as applicable.
• Coordinate communications and submissions between internal, cross-functional departments and external guild contacts, if and as directed by the Guild Relations Manager.
• Handle confidential and time-sensitive information with discretion and professionalism.
• Participate in analyzing data stored in applicable databases, including preparing reports and correspondence with discretion and attention to detail.
• Conduct other duties as needed.

Skills

Contract administration

Legal document handling

Attention to detail

Cross-functional collaboration

MS Excel

Adobe Acrobat

Box

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

Box

Job description

UTA seeks a Contracts Administrator to provide support for our Guild Relations and Business Affairs teams. The successful candidate will have excellent attention to detail and organization to enable processing of contracts. This role will build effective relationships internally with all levels in a fast-paced business environment. This position is based in Beverly Hills, California. The salary range for this role is $25.00 to $30.00 per hour commensurate with experience and skills.

What You’ll Do

• Consolidate, maintain, and organize entertainment contracts, as well as certain financial provisions in contracts, primarily for writers, directors, and actors, in coordination with the agents’ offices and UTA accounting department.
• Help track invoices and contractual payments in spreadsheets for internal and external purposes.
• Prepare deal summary reports and maintain organized databases of contractual activity.
• Review and analyze guild agreements such as WGA, PGA, DGA, AEA and SAG-AFTRA under supervision of the Guild Relations Manager and/or other business affairs executives, as applicable, to help respond to and facilitate agent inquiries.
• Act as additional point of contact with various guilds and with internal stakeholders regarding guild matters.
• Help foster and maintain positive, professional relationships with external guild representatives and internal stakeholders.
• Proactive monitoring and research regarding new guild rules, flagging potential issues and recommending resolutions under supervision of the Guild Relations Manager and/or other business affairs executives, as applicable.
• Coordinate communications and submissions between internal, cross-functional departments and external guild contacts, if and as directed by the Guild Relations Manager.
• Handle confidential and time-sensitive information with discretion and professionalism.
• Participate in analyzing data stored in applicable databases, including preparing reports and correspondence with discretion and attention to detail.
• Conduct other duties as needed.

What You Need

• Bachelor’s degree or equivalent professional experience required.
• 2-3 years of contracts administration, business affairs or legal administration experience preferred.
• Experience handling legal documentation and contracts.
• Must be proficient in Adobe Acrobat, Microsoft Excel, Microsoft Word, and Box.
• Experience exercising discretion and handling confidential information.
• Strong organizational and time management skills with the ability to multitask and manage priorities in a fast-paced environment.
• Experience working on cross-functional teams and liaising with external and internal stakeholders.
• Interest in entertainment law and industry operations, guild relations, and business affairs.

What You Will Get

• The unique and exciting opportunity to work at one of a leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive programs to support your well-being
• Experience working in a collaborative environment with room to grow

About UTA

UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich.

For more information: https://www.unitedtalent.com/about/UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers. https://www.unitedtalent.com/privacy-policy