Entertainment Agency Floater: Rotational Office & Mailroom

DON BUCHWALD & ASSOC INC PACIF; Los Angeles (CA); On-site; USD 26,000 - 28,000; Full time

Job summary

Buchwald is seeking an eager and motivated entry-level Floater Assistant to join our Mailroom. This in-person opportunity is based in our Los Angeles office and offers hands-on learning across all departments.

Floaters cover reception and mailroom duties, serving as a rotational assistant to gain valuable industry experience and build a foundation for future Buchwald roles. The role emphasizes discretion, organization, and teamwork in a fast-paced environment.

Qualifications

• Passion for a long-term career within a Talent Agency.
• Excellent organizational skills and attention to detail.
• Self-starter who takes initiative to get things done
• Proficient with PC, MS Office, Zoom; able to learn new systems quickly
• Must maintain a high level of discretion and confidentiality
• Thrive in a fast-paced environment and stay calm under pressure
• Team-first attitude and willingness to go the extra mile

Responsibilities

• Act as the voice of Buchwald by answering all incoming calls and transferring callers to appropriate parties.
• Greet visiting clients, colleagues, and guests, delivering top-tier customer service.
• Assist with scheduling and booking conference rooms.
• Perform various internal and external mail/messenger activities (sorting, tracking, delivering, pickup, etc.).
• Set up and breakdown conference rooms and event spaces for meetings and company events.
• Handling administrative duties including booking appointments, managing calendars, email correspondence, rolling calls, preparing expense reports, and supporting as needed.

Skills

Passion

Organizational skills

Ambition

Tech savviness

Excellent judgment

Composure

Team player

Education

BA/BS from an accredited University or College

Job description

Buchwald is seeking an eager and motivated entry-level Floater Assistant to join our Mailroom. This in-person opportunity is based in our Los Angeles office and offers hands-on learning across all departments.

Floaters cover reception and mailroom duties, serving as a rotational assistant to gain valuable industry experience and build a foundation for future Buchwald roles. The role emphasizes discretion, organization, and teamwork in a fast-paced environment.