Enterprise Pharmacy Admin & Projects Lead

WVU Medicine; Morgantown (WV); On-site; USD 42,000 - 62,000; Full time

Job summary

West Virginia University Health System seeks an administrative leader to oversee the WVUHS Enterprise Pharmacy office. You will coordinate schedules, onboarding, and special projects, while guiding communications and events to ensure clear, comprehensive engagement.

You will manage daily operations, mentor staff, and maintain efficiency in a fast-paced health system environment, supporting leadership with reports and budgets.

Qualifications

• High School Diploma or Equivalent with 6 years of high-level administrative experience.
• Associate's Degree with 4 years of high-level administrative experience.
• Bachelor's Degree with 2 years of high-level administrative experience.

Responsibilities

• Provides administrative support to WVUHS Enterprise Pharmacy Leadership team, including scheduling and conference room coordination.
• Trains, onboarding, and mentors staff on timekeeping, note taking, and other admin tasks.
• Leads and coordinates special projects and reports for WVUHS Enterprise Pharmacy Leadership team.
• Develops and leads communication plans for meetings to ensure transparency and understanding among leaders and stakeholders.
• Assists with daily operations of the administrative suite and maintains office supplies.
• Provides high level clerical support and manages internal and external correspondence for the leadership team.
• Serves as primary contact for vendors and external contacts for the Enterprise Pharmacy Leadership team.
• Acts as liaison for special events and meetings in the Enterprise Pharmacy suite.
• Assists in developing events, project proposals, and budgets with project progress.
• Maintains professional development records, including expense reports and procurement reconciliation.
• Drafts and coordinates correspondence, itineraries, publications, data, emails, newsletters, meetings and reports.
• Assists with daily courier route planning as necessary.
• Oversees distribution of information for news releases and department newsletters.
• Evaluates accomplishments for news value and prioritizes promotions.
• Consults with leadership on departmental publications and creates content for websites and newsletters.
• Supports production of educational and promotional videos and postings.
• Participates in meetings and task forces.
• Develops site visit communication plans and prepares project status reports.

Skills

Executive support

Calendar management

Meetings coordination

Communication skills

Training and onboarding

Project coordination

Vendor liaison

Microsoft Office

Kronos

Outlook

SharePoint

Education

Bachelor's Degree

Associate's Degree

High School Diploma or Equivalent

Tools

Kronos

Microsoft Office

Outlook

SharePoint

Job description

West Virginia University Health System seeks an administrative leader to oversee the WVUHS Enterprise Pharmacy office. You will coordinate schedules, onboarding, and special projects, while guiding communications and events to ensure clear, comprehensive engagement.

You will manage daily operations, mentor staff, and maintain efficiency in a fast-paced health system environment, supporting leadership with reports and budgets.