Pharmacy Inventory & Distribution Coordinator

WVU Medicine; Morgantown (WV); On-site; USD 36,000 - 48,000; Full time

Job summary

SYSTEM West Virginia University Health System in Morgantown, WV seeks an Inventory & Distribution Coordinator to manage, package, and distribute pharmaceuticals, coordinate order receipts, prepacking, and outbound shipments. Independent work under supervision ensures compliance with policies for optimal pharmaceutical care.

The role requires licensing, certification, and experience in pharmacy settings with focus on inventory control, recalls, and efficient delivery processes.

Qualifications

• High school diploma or equivalent.
• Current licensure as required by state board where services will be provided: WV Pharmacy Technician License or Trainee License
• Nationally Certified Pharmacy Technician (PTCB or NHA)
• Two years pharmacy/healthcare experience within 15 months of hire

Responsibilities

• Follow procedures for quality assurance and hazardous drug management in compliance with standards.
• Schedule site deliveries and ensure safe distribution of medications.
• Maintain inventory and invoice records in a timely and complete manner.
• Assist pharmacist with packaging and labeling of medications.
• Coordinate routine rotation of stock across warehouses, clinics, and packaging areas.
• Manage recall alerts and communicate with impacted facilities.

Skills

Computer skills

Pharmacy knowledge

Regulatory compliance

Attention to detail

Customer service

Communication skills

Flexibility

Education

Pharmacy technician license

PTCB or NHA certification

Associates degree

Pharmacy technician training program

Tools

Inventory management systems

Job description

Responsible for managing, packaging, & distribution of pharmaceuticals. Coordinates receipt of orders, scheduling of prepacking, & outbound shipments or deliveries. The Inventory & Distribution Coordinator will work independently with oversight of a pharmacy manager or pharmacist as needed. They will be responsible for performing pharmacy related functions in compliance with departmental policies and procedures that provide optimal pharmaceutical care.

MINIMUM QUALIFICATIONS

EDUCATION, EXPERIENCE, CERTIFICATION, AND/OR LICENSURE

• 1. High school diploma or Equivalent.
• 2. Must possess current licensure as required by state board where services will be provided:
  • WV: Pharmacy Technician License or Trainee License through West Virginia Board of Pharmacy
• 3. Nationally Certified Pharmacy Technician through Pharmacy Technician Certification Board (PTCB) or National Healthcareer Association (NHA)
• OR If applicant has two (2) or more years of pharmacy specific or healthcare related experience, must be obtained within 15 months of hire.

EXPERIENCE

• 1. One (1) year of Pharmacy Technician or healthcare related experience

PREFERRED QUALIFICATIONS

EDUCATION, CERTIFICATION, AND/OR LICENSURE

• 1. Associates degree
• 2. Post high school education in a science field of study
• 3. Graduate of a pharmacy technician training program.

EXPERIENCE

• 1. Previous experience in supply chain or inventory management.

CORE DUTIES AND RESPONSIBILITIES

• 1. Follows established procedures concerning quality assurance and hazardous drug management. Assures compliance with national standards and regulatory requirements.
• 2. Schedules site deliveries as needed. Assures safe, effective distribution and quality of medications.
• 3. Assists with identifying all warehouse function needs of system facilities.
• 4. Contacts wholesalers or manufacturers for requested product tracking.
• 5. Maintains inventory & invoice records in a timely and complete manner.
• 6. Assists the pharmacist with the process of packaging and labeling of medications.
• 7. Calculates quantities needing prepacked for each facility and for warehouse inventory, maintaining appropriate packaging logs.
• 8. Provides storage information and other required medication guides with each delivery.
• 9. Maintains proper storage of medications (i.e. security, temperature controlled items, etc.).
• 10. Demonstrates the knowledge and skills necessary to communicate to all customers.
• 11. Works with other coordinators, pharmacists, and managers to develop and attain quarterly objectives.
• 12. Communicates problems hindering workflow to management in a timely manner.
• 13. Assists in the training of warehouse staff.
• 14. Completes delivery fee calculations. Accurately identifies anticipated charges for expedited delivery needs.
• 15. Maintains appropriate inventory levels in all areas of focus to include warehouse, clinics, packaging, and others as assigned.
• 16. Coordinates routine rotation of stock in all areas of focus to include warehouse, clinics, packaging, and others as assigned.
• 17. Manages recall alerts including communication to all impacted facilities & collection of recalled products.
• 18. Assists manager & peers with routine inventory optimization evaluations.
• 19. Delivers medications to assigned locations & provides inventory services such as stocking, stock rotation, & inventory level maintenance.
• 20. Coordinates expired medication returns with reverse distributor.
• 21. Assists purchasing coordinators, managers, and operational pharmacists with managing shortage allotments.
• 22. Performs required DSCSA functions as assigned.
• 23. Assists with annual physical inventory functions as assigned.

PHYSICAL REQUIREMENTS

• 1. While performing the duties of this position, the employee is required to walk and stand or sit for long periods of time.
• 2. Must be able to lift 30 pounds and must be able to push 50 pounds.
• 3. Dexterity required to finger, handle, and reach.

SKILLS AND ABILITIES

• 1. Must be able to use computers and software applications.
• 2. Knowledge of drugs, drugs dosing, side effects, indications, contraindications, and proper administration preferred.
• 3. Knowledge of rules, policies and regulations related to the disbursal of pharmaceutical drugs preferred.
• 4. Must be able to work accurately, efficiently, and safely in a fast-paced environment.
• 5. Must be polite and respectful when communicating with staff, physicians, patients, and families. Must approach interpersonal relations in a positive manner.
• 6. Must demonstrate flexibility to meet the needs of department or hospital in regard to changes in work volume, planned change, scheduling changes and emergency call-backs (i.e. weather or disaster).
• 7. Must be able to communicate effectively verbally and in writing and place high emphasis on customer service.

Additional Job Description

Scheduled Weekly Hours: 40

Shift:

Exempt/Non-Exempt: United States of America (Non-Exempt)

Company: SYSTEM West Virginia University Health System

Cost Center: 256 SYSTEM Enterprise Pharmacy Solutions

Address: 781 Chestnut Ridge Road

Morgantown

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.