Enterprise Electronic Records Discovery Lead (1-Year)

National Museum of Wildlife Art; Los Angeles (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Getty Research Institute seeks a limited-term Electronic Records Manager to lead a discovery-phase project developing an enterprise-wide electronic records management program. You will coordinate stakeholder input, analyze current practices, and translate findings into requirements and a roadmap for a future ERM effort.

The role emphasizes policy development, risk assessment, and durable documentation, with the ability to manage timelines and collaborate across divisions.

Qualifications

• Master's degree in library science, archival administration, or information technology or five years work experience in related field.
• Five years professional experience managing electronic records or digital content.
• Certified Archivist or Certified Records Manager designation desirable.
• This is a one-year, limited-term position focused on completing a defined discovery project to inform future electronic records management efforts.
• Note: Applicants must have authorization to work for Getty in the United States without sponsorship.

Responsibilities

• Plan and execute a structured enterprise-wide electronic records management discovery effort.
• Engage stakeholders across the organization to document roles, responsibilities, and data flows; identify and document existing systems and workflows; identify gaps; and evaluate needs for managing electronic records.
• Identify and document organizational risks, gaps, and compliance considerations related to electronic records.
• Create and manage the project plan, scope, timeline, and deliverables for the discovery phase.
• Develop policies, procedures, standards, and manuals in accordance with program objectives and goals.
• Assist with the development of records retention and disposition schedules.
• Design and implement communication plans for the project team, senior leadership, users, and other stakeholders.
• Proactively manage potential project risks/difficulties and design mitigation strategies.
• Define business and functional requirements for a viable enterprise-wide ERM program.
• Analyze findings and develop recommendations, including options and priorities.
• Produce a final report and roadmap.
• May plan, assign, and/or supervise the work of others.
• Assist with other projects as needed.

Skills

Records management

Stakeholder engagement

Project management

Requirements gathering

Analytical thinking

Written communication

Education

Master's degree in library science / archival administration / information technology

Five years professional experience in related field

Job description

Getty Research Institute seeks a limited-term Electronic Records Manager to lead a discovery-phase project developing an enterprise-wide electronic records management program. You will coordinate stakeholder input, analyze current practices, and translate findings into requirements and a roadmap for a future ERM effort.

The role emphasizes policy development, risk assessment, and durable documentation, with the ability to manage timelines and collaborate across divisions.