Electronic Records Manager

The J. Paul Getty Trust; Los Angeles (CA); Hybrid; USD 85,000 - 113,000; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

403(b) retirement plan with match

Educational assistance and development

Paid Vacation, Sick, and Personal Days

On-site Fitness Center

Job summary

The Getty Research Institute’s Institutional Records and Archives seeks a limited-term Electronic Records Manager to lead a discovery-phase project focused on developing an enterprise-wide electronic records management (ERM) program. You will identify current practices, document data flows, engage stakeholders, and develop recommendations for a future ERM implementation.

Responsibilities include planning the discovery effort, mapping systems and risks, creating policies, and delivering a final

Qualifications

• Master's degree in a relevant field or five years of related experience.
• Five years of professional experience managing electronic records or digital content.
• Archivist or Records Manager certification desirable.

Responsibilities

• Plan and execute a structured enterprise-wide electronic records management discovery effort.
• Engage stakeholders to document roles, data flows, and existing systems.
• Identify risks and compliance considerations related to electronic records.
• Create and manage the project plan, scope, timeline, and deliverables.
• Develop policies, procedures, standards, and manuals for ERM objectives.
• Assist with retention and disposition schedules.
• Design and implement communication plans for stakeholders.
• Define business and functional requirements for a viable ERM program.
• Produce a final report and roadmap.

Skills

Records management

_archival standards

Project management

Stakeholder engagement

Communication (verbal & written)

Technical writing

Education

Master's degree in library science

Five years professional experience

Archivist/Records Manager certification desirable

Tools

SQL

Crystal Reports

XSL / XSL-FO

Job description

Job Family: Project Management

Type: LT Full-Time

Position Status: Getty Center

Workplace Type: Hybrid/Partially Remote

Salaried/Hourly: Salaried

Hiring Pay Scale: $85,422 - $113,185 Annually

Salary: Commensurate with experience and internal equity

Program/Department: Research Institute - 0421-Institutional Archives

Requisition Number: 2026-4832

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

Job Summary

Getty Research Institute's department of Institutional Records and Archives (IRA) seeks a limited-term Electronic Records Manager to lead a discovery-phase project focused on the development of an enterprise-wide electronic records management (ERM). The Electronic Records Manager will lead research and analysis efforts to identify present state practices, systems, strengths, and weaknesses, and to develop recommendations and requirements for a future ERM program.

Major Job Responsibilities

• Plan and execute a structured enterprise-wide electronic records management discovery effort
• Engage stakeholders across the organization to document roles, responsibilities, and data flows; identify and document existing systems and workflows; identify gaps; and evaluate needs for managing electronic records
• Identify and document organizational risks, gaps, and compliance considerations related to electronic records
• Create and manage the project plan, scope, timeline, and deliverables for the discovery phase
• Develop policies, procedures, standards, and manuals in accordance with program objectives and goals
• Assist with the development of records retention and disposition schedules
• Design and implement communication plans for the project team, senior leadership, users, and other stakeholders
• Proactively manage potential project risks/difficulties and design mitigation strategies
• Define business and functional requirements for a viable enterprise-wide ERM program
• Analyze findings and develop recommendations, including options and priorities
• Produce a final report and roadmap
• May plan, assign, and/or supervise the work of others
• Assist with other projects as needed

Qualifications

• Master's degree in library science, archival administration, or information technology or five years work experience in related field

• Five years professional experience managing electronic records or digital content

• Certified Archivist or Certified Records Manager designation desirable

This is a one-year, limited-term position focused on completing a defined discovery project to inform future electronic records management efforts.

Please note: This position is not eligible for employer-based immigration sponsorship. Applicants must have authorization to work for Getty in the United States without the need for sponsorship, currently or in the future.

Knowledge, Skills and Abilities

• Expert level knowledge of records management principles and practices, archival standards and practices, and legal and ethical issues related to archives management
• Specialization in one or more areas of records and archives management, such as born-digital records; digitization; rights management; computer code languages/platforms; or other appropriate technologies or media management
• May require the ability to write code and use command line software - for example: SQL, Crystal reports, XSL or XSL-FO, etc.
• Advanced knowledge of the standards that govern archival description and management
• Specialized knowledge of records management principles, theories, best practices, and federal and state laws and regulations pertaining to the management of records
• Strong communication, collaboration, and client service skills, expressed both in both verbal and written forms
• Ability to establish, maintain, and foster positive and effective working relationships with most levels of staff and with external contacts
• Ability to independently resolve complex challenges diplomatically
• Ability to meet deadlines, apply policies and procedures consistently, conduct research, and present recommendations
• Ability to develop, apply, maintain, evaluate, and teach procedures and workflows
• Excellent project management skills
• Strong stakeholder engagement and facilitation skills
• Ability to conduct analysis, synthesize findings, and produce clear recommendations
• Ability to lift 40 lbs. repeatedly and work in warehouse as required; must be able to safely operate a pallet jack and/or forklift
• Ability to work at secondary sites

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:

• Medical, Dental, and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
• 403(b) Employee investment retirement plan - with up to 5% Getty Match
• Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
• Educational assistance and professional development
• Paid Vacation, Sick, and Personal Days
• 12 Paid Holidays
• Many positions have bi-weekly off-Fridays
• On-site Fitness Center at Getty Center
• Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.