Enrollment & Testing Specialist, Adult Education

ASU Mid-South; West Memphis (AR); Hybrid; USD 32,000 - 39,000; Full time

Job summary

ASU Mid-South seeks an Enrollment Coordinator to support the Adult Education program. This full-time, 40-hour-per-week role involves campus and off-site work, with possible out-of-county travel to support enrollment, testing, and data reporting.

The position requires a high school diploma (associate degree preferred), strong Microsoft Office and communication skills, and the ability to work independently or in a team. A pre-employment background check is required.

Qualifications

• High school diploma required; associate degree preferred.
• Strong knowledge of Microsoft Office and social media platforms.
• Excellent organization, file management, and communication skills.

Responsibilities

• Supports student intake and enrollment processing and records.
• Manages testing services and provides test scores to faculty.
• Maintains LACES data entry, attendance, and program reporting.
• Trains testing proctors and assists with program compliance.
• Perform other related duties as assigned.

Skills

Microsoft Office

Social media

Organizational skills

Interpersonal communication

Teamwork

Education

High school diploma

Associate degree preferred

Tools

Office software

Job description

Immediate Supervisor: This position reports directly to the Director of Adult Education.

General Description: This is a full-time, 40-hour-per-week grant-funded position that includes days and some evening hours at ASU-Mid-South campus and off-site locations that may include out-of-county travel and correctional facilities. The Enrollment Coordinator assists the Adult Education Director by providing enrollment, database, and testing support for the program.

Qualifications: High school diploma required; Associate Degree preferred. Strong working knowledge of Microsoft Office applications and social media platforms. Must be able to effectively organize and retrieve files and records and operate standard office equipment. Must demonstrate strong interpersonal, telephone, written, and oral communication skills.Must have a demonstrated track record of professional dependability and reliability, including punctuality and attention to detail, as well as the ability to work both without supervision and as part of a team.

Responsibilities:

• Supports student intake and enrollment:
  • Administers and processes registrations for incoming students
  • Manages duplicate transcript and diploma requests
  • Provides assessment data, attendance, and demographic information to the adult education director.
  • Prints and distributes all student-submitted documentation to appropriate program staff
  • Processes new student files and audits existing files as needed.

Administers the center‘s testing services:

• Manages the administration of the Test of Adult Basic Education (TABE) testing for program enrollment, Post-TABE, GED Ready Test, GED Official, CRC, assessment/placement tests, and other tests as needed.
• Provides faculty with test scores and assists with understanding test scores as requested.
• Collaborates with the Adult Education Disabilities Coordinator and testing agencies to provide students with appropriate testing accommodations.
• Maintains test records, logs, reports, and other documentation
• Trains and oversees testing proctors.

Provides primary support for the Genius Literacy, Adult and Community Education System (LACES) data entry and reporting:

• Prepares, enters, and maintains computerized program and accountability for state and federal funding purposes.
• Gathers and enters all information that is essential to student information and record keeping, including but not limited to attendance, enrollment and withdrawal records, class schedules, class rosters, discipline, standardized test scores, job placement, post-secondary acceptance, etc.
• Monitors LACES records weekly to ensure instructors are notified promptly when students need post-testing.
• Provides monthly attendance report by location to Adult Education Director
• Documents information when the student passes the Official High School Equivalency Test.
• Communicates regularly with State LACES System Coordinator as needed to verify results and assists the Adult Education Director with reports.
• Assists with evaluating and monitoring program data.
• Prepares attendance verification for partnering agencies.
• In conjunction with the TANF and SNAP E&T Coordinators, monitors student post-graduation job placement, military enlistment, and college/training program enrollment to maintain an accurate data system.

Engages in professional development for job enhancement and growth

• Attends conferences and/or workshops to learn about developing practices and program requirements.
• Attends college advisory and registration meetings and other workshops related to student retention and success.
• Assists in training staff on enrollment and testing policies and procedures
• Completes the required number of professional development hours for program compliance.

Performs other duties as assigned:

Salary: $35,000.ASUMS offers a competitive benefits package including retirement; paid leave; health, life, dental & disability insurance; a flex benefit plan; and educational discounts for employee and family.

Application: Review of applications will begin immediately and position will remain open until filled. Applications should consist of (1) a detailed cover letter addressing the applicants fit for the requirements of the position; (2) a current resume; (3) a list of three professional references with contact information and an explanation of the working relationship with each listed on an ASU Mid-South Employment Application ; and (4) a copy of college transcripts showing the requisite degrees completed and any relevant licensures.

Application packets should be submitted to:

All employees are required to submit to a pre-employment background check and a valid driver’s license review.

ASU Mid-South and the Arkansas State University System are Equal Opportunity/Affirmative Action Employers.

• A list of three professional references with contact information.
• A copy of college transcripts showing the requisite degrees completed and any relevant licensures.

$35,000

Position Type

Full-Time

Department

Workforce Education

Start Date

ASAP

Deadline To Apply

Review of applications will begin immediately and position will remain open until filled.