Enrollment & Term Operations Specialist

Oregon State University; Corvallis (OR); On-site; USD 61,000 - 67,000; Full time

Job summary

Oregon State University’s Office of the Registrar is seeking an Assistant Registrar for Enrollment & Term Operations. This full-time, 12-month professional faculty position supports enrollment status compliance and NSC reporting, with data integrity in the SIS and end-of-term processing.

Reporting to the Senior Associate Registrar, you will supervise one employee and work with academic departments and external agencies on student records and enrollment compliance initiatives.

Qualifications

• Bachelor's degree is required.
• At least two years' experience in a registrar's office or similar professional environment.
• Experience with data management, error resolution, and compliance reporting to external agencies.
• Ability to apply an equity lens when analyzing multifaceted challenges and forecast outcomes.
• Excellent customer service skills with the ability to act in critical situations.
• Experience with a student information system (e.g., Banner, Colleague, Jenzabar).
• Ability to analyze complex issues and recommend effective actions.
• Strong written and verbal communication, with stakeholders at various levels.
• Experience interpreting complex policies and procedures for stakeholders.
• Experience collaborating on projects and implementing new initiatives.
• Commitment to policy and regulation equity and integrity for OSU students.

Responsibilities

• Serve as subject matter expert for NSC enrollment reporting and compliance.
• Manage enrollment reporting operations, error resolution, and audits.
• Oversee term setup, registration rules, holds, and academic calendar deadlines.
• Manage end-of-term processes, grade submission, and record updates.
• Collaborate with departments and external agencies to support compliance.

Skills

Bachelor's degree

Registrar experience

Data management

Equity analysis

Customer service

SIS experience

Policy interpretation

Team collaboration

Communication skills

Policies & procedures

Project implementation

Education

Bachelor's degree in related field

Tools

None

Job description

Oregon State University’s Office of the Registrar is seeking an Assistant Registrar for Enrollment & Term Operations. This full-time, 12-month professional faculty position supports enrollment status compliance and NSC reporting, with data integrity in the SIS and end-of-term processing.

Reporting to the Senior Associate Registrar, you will supervise one employee and work with academic departments and external agencies on student records and enrollment compliance initiatives.