Enrollment & Student Information Specialist

South Washington County Schools; Minnesota; On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

Medical insurance (health)

Dental insurance

Vision insurance

Life insurance

Supplemental life insurance

Long-term disability insurance

Flexible Spending Accounts (FSA)

Employee Assistance Program (EAP)

Retirement plans

Job summary

South Washington County Schools is seeking an Administrative Assistant - Student Information to manage kindergarten enrollment, oversee the Spanish Immersion program wait list, and coordinate enrollment data across district departments.

The role covers data entry, records maintenance, and collaboration with the homeless liaison to ensure resource access and timely transfers. Strong customer service, Excel/Word proficiency, and confidentiality are essential.

Qualifications

• High school diploma or equivalent for all new hires after July 1, 2006.
• Skills assessment in accordance with established OPEIU testing process.
• Actively participates in district-sponsored training when offered.
• Excellent customer service skills in person and on the phone.
• Proven organizational skills with strong attention to detail and ability to multi-task.
• Excellent written and verbal communication skills.
• General clerical skills that include working knowledge of Excel, Word, Infinite Campus, Outlook
• Basic accounting skills.
• Prompt, regular and reliable attendance
• Communicates with students, parents, co-workers, supervisors, and the community in a positive and responsive way that is consistently welcoming and enhances effective work relationships.
• Demonstrates an appreciation of diversity in all interactions and job functions.
• Demonstrates demonstrable proficiency in mail merge and label creation.
• Demonstrates demonstrable skill and proficiency using any data base (Access preferred).

Responsibilities

• Assist students, staff, and parents, including greeting people entering the office and providing customer service.
• Provide clerical support: data entry, copying, filing, and spreadsheets using Word and Excel.
• Maintain confidentiality and data privacy for employees and students.
• Treat students and staff with fairness and equity across diverse backgrounds.
• Oversee kindergarten enrollment processes and Spanish Immersion wait lists.
• Collect, verify, distribute and maintain enrollment information in Campus.
• Coordinate data transfers for student services and homeless resources.
• Prepare enrollment data for social security benefits letters and other official requests.
• Enforce state records retention for student data and health records.
• Maintain graduation verification contact channels and address verification for students.

Skills

Customer service

Organization

Communication

Clerical skills

Excel

Word

Infinite Campus

Outlook

Accounting basics

Attendance

Education

High school diploma or equivalent

Tools

Excel

Word

Infinite Campus

Outlook

Job description

South Washington County Schools is seeking an Administrative Assistant - Student Information to manage kindergarten enrollment, oversee the Spanish Immersion program wait list, and coordinate enrollment data across district departments.

The role covers data entry, records maintenance, and collaboration with the homeless liaison to ensure resource access and timely transfers. Strong customer service, Excel/Word proficiency, and confidentiality are essential.