Enrollment Services Coordinator: Graduation & Records

Atlantic Corporation; Mays Landing, Cape May, Atlantic City (NJ, NJ, NJ); On-site; USD 52,000 - 75,000; Full time

Job summary

Atlantic Corporation's Enrollment Services Office is seeking a Program Coordinator for Enrollment Services to provide administrative and operational support focused on graduation processing, commencement coordination, transcript evaluation, student records management, and front-line student service.

This position plays a critical role in maintaining the accuracy and integrity of student academic records while ensuring timely and efficient support for students, faculty, and staff.

Qualifications

• Bachelor's degree required or equivalent professional experience.
• Experience collaborating with faculty, staff, and students.
• Familiarity with college policies and records management.

Responsibilities

• Coordinate all aspects of the graduation application process, including degree audits, substitutions/waivers, notifications, certification, diploma printing, assembly and distribution.
• Verify eligibility for participation in commencement ceremonies and assist with planning and event support.
• Review and evaluate incoming transcripts to determine transfer credit eligibility and course applicability.
• Process transcript evaluations accurately and in compliance with accreditation standards.
• Identify and conduct outreach to stop-out students to support re-enrollment and degree completion.
• Update student records, process registration changes, and support the Registrar with credit Amnesty approvals.
• Complete enrollment, degree and chargeback verifications with external agencies including National Student Clearinghouse.
• Process judicial record requests in accordance with FERPA requirements.
• Conduct quality assurance review of outgoing transcripts and assist with transcript assembly, packaging, and mailing.
• Process payments, requisitions, travel requests and related administrative duties for Enrollment Management staff.
• Provide front-line Enrollment Services support via telephone and other service channels.
• Monitor the QLess queue management system to ensure timely service delivery.
• Support shared office equipment operations, including copier management and accounting coding.

Skills

Strong organization

Interpersonal skills

Microsoft Office

Meet deadlines

Bilingual English/Spanish

Education

Bachelor's degree

Tools

Ellucian Colleague MIS

Job description

Atlantic Corporation's Enrollment Services Office is seeking a Program Coordinator for Enrollment Services to provide administrative and operational support focused on graduation processing, commencement coordination, transcript evaluation, student records management, and front-line student service.

This position plays a critical role in maintaining the accuracy and integrity of student academic records while ensuring timely and efficient support for students, faculty, and staff.