Enrollment Registrar | PowerSchool & Data Specialist

Charter Schools USA Inc.; Charlotte (NC); Hybride; USD 42 000 - 56 000; Plein temps

Résumé du poste

Charter Schools USA is seeking an Enrollment Registrar at Steele Creek Preparatory Academy in Charlotte, NC. You will coordinate student registration from application through the state student information system, maintain accurate records in PowerSchool and related databases, and assist families with enrollment inquiries.

The role emphasizes customer service, data integrity, and compliance with state and district requirements.

Qualifications

• Has the ability to work and interact with individuals at all level of the organization.
• Has the ability to organize, prioritize and manage multiple priorities.
• Has the ability to prepare comprehensive business reports, including writing report sections, integrating content, and formatting business documents.
• Has the ability to establish a set of operating principles and routines; driving projects to completion, while insisting on highest level of quality.
• Possesses excellent communication skills: oral (including presentations), written, interpersonal (active listening), negotiating, and influencing.
• Has the ability to be at work consistently, to be on time, to follow instructions, to respond to management direction and to solicit feedback to improve performance.
• Demonstrates proficient experience with Microsoft Office (Word, Excel, PowerPoint, Outlook), databases, and student information systems, and email communication systems.
• Possesses good knowledge of company and departmental policies and procedures.
• Possesses detailed knowledge of Federal, State, and local requirements for K-12 schools and charter school law preferred.
• Leads by example in adherence and knowledge of the CSUSA and school's Vision, Mission and Values demonstrated by the commitment to act in an ethical manner using behaviors that promote a team concept.
• Follows through on duties and projects assigned.
• Participates in and successfully complete training programs offered to increase skill and proficiency related to assignments.
• Reviews current developments, literature and technical sources of information related to job responsibility.
• Follows company policies, federal and state laws.
• Ensures adherence to good safety procedures. Consults directly with CSUSA personnel when applicable.

Responsabilités

• Manage and administers registration, recommitment, and withdrawal process and associated reporting for all students.
• Evaluate transcripts of incoming students and takes appropriate action to ensure completeness.
• Process Free and Reduced Lunch applications into the state and company's database.
• Enter students' recommitments into the company's database.
• Lead tours of the school to prospective families and assist with information sessions and other school driven enrollment efforts.
• Improve yields at inquiry, application, and enrollment stages.
• Improve retention rates for existing students.
• Increase applicant pool, and oversight on student waitlist for entire school.
• Maintain the state/district student database system with proper coding/master scheduling to effectively monitor and update information for the funding count cycles that create school budgets.
• Ensure all coding and student identification is entered to maximize funding.
• Consult with appropriate CSUSA personnel to assist in student schedules and procedures.
• Prepare and transmit requests for student transcripts and other official documents related to students to facilitate registration.
• Maintain and issue official student transcripts.
• Maintain records of grades and absences for each student's file.
• Process and track student withdrawals.
• Maintain and ensure accuracy of all relevant databases (PowerSchool, ACE, etc.)
• Ensure all data for students is up to date and accurate in student cumulative files, PowerSchool, and in any other relevant state/district systems.
• Enter daily attendance and maintain accurate attendance reports in PowerSchool.
• Enter and maintain student records, attendance information, and grade reporting in PowerSchool.
• Review student records to ensure current information, accuracy, and completeness with the state/district regulations and guidelines.
• Prepare a variety of records and reports regarding student enrollment.
• Analyze statistical data on student registration for administrative use in formulating policies.
• Monitor and report on attrition and retention.
• Assist in clerical and administrative functions to ensure the smooth operation of the school.
• Communicate recommitment forms and reminder letters, email, and texts.
• Track and monitor project tasks.
• Ensure school staff and CSUSA HQ receive key information to support cross functional integration.
• Provide visibility and status updates on enrollment-related projects.
• Support Principal in managing project timelines and support timely delegation of responsibilities.
• Ensure compliant (to state and company requirements) reporting and record keeping.
• Maintain consistent full enrollment.

Connaissances

Strong communication

Organization & multitasking

Report writing

Project coordination

Customer service

Microsoft Office

PowerSchool experience

Interpersonal skills

Formation

2-year college degree or higher

Outils

PowerSchool

ACE

Databases

Email systems

MS Office Suite

Description du poste

Charter Schools USA is seeking an Enrollment Registrar at Steele Creek Preparatory Academy in Charlotte, NC. You will coordinate student registration from application through the state student information system, maintain accurate records in PowerSchool and related databases, and assist families with enrollment inquiries.

The role emphasizes customer service, data integrity, and compliance with state and district requirements.