Enrollment Operations & Welcome Center Coordinator

Whitworth-University; Country Homes (WA); On-site; USD 52,000 - 63,000; Full time

Job summary

Whitworth University is seeking an Administrative Coordinator, Enrollment Management to support the Vice President and its divisions. This role will act as a front-line ambassador and help coordinate daily administrative operations for the Enrollment Management office in Viren House.

Responsibilities include calendar management, meeting prep, travel, purchasing, and records. The position also oversees the Welcome Center and campus visitor experience, and coordinates phone coverage and student

Qualifications

• 1–2 years of administrative, customer service, hospitality, office, or related experience.
• Commitment to a welcoming university community in which students, families, colleagues, and visitors are treated with dignity, respect, and care.
• Experience with CRM, scheduling, event management, or similar systems.

Responsibilities

• Provide administrative support to the Vice President for Enrollment Management, including calendar and appointment coordination, meeting preparation, travel arrangements, expense processing, and purchasing card reconciliation.
• Schedule and coordinate divisional meetings, retreats, events, and other activities; prepare related materials, correspondence, reports, presentations, and documents.
• Assist with purchasing, invoices, budget tracking, work orders, reimbursements, and other routine administrative processes.
• Maintain organized electronic and physical records and handle confidential or sensitive information with appropriate discretion.
• Support special projects and initiatives of the Vice President and Enrollment Management leadership team.
• Coordinate communication and information across Enrollment Management departments and with other university offices.
• Provide general administrative support that contributes to an organized, responsive, and welcoming Enrollment Management office.

Skills

Communication

Customer service

Team coordination

Microsoft 365

Staff supervision

Education

Associate’s or bachelor’s degree

Tools

Microsoft 365

Job description

Whitworth University is seeking an Administrative Coordinator, Enrollment Management to support the Vice President and its divisions. This role will act as a front-line ambassador and help coordinate daily administrative operations for the Enrollment Management office in Viren House.

Responsibilities include calendar management, meeting prep, travel, purchasing, and records. The position also oversees the Welcome Center and campus visitor experience, and coordinates phone coverage and student