Executive Office & Academic Affairs Coordinator

Whitworth University; Spokane (WA); On-site; USD 44,000 - 60,000; Full time

Job summary

Whitworth University in Spokane, WA, invites applications for an Administrative Specialist in the President’s Office. This role provides professional administrative, operational, and event coordination support for the President’s Office, Board of Trustees, and Academic Affairs.

The position handles complex logistics, presidential travel, and sensitive materials with discretion and professionalism. The 10-month, full-time appointment also supports Hawthorne House operations and university

Qualifications

• Three years of related work experience or equivalent education and experience in a confidential, service-oriented environment.
• Experience in confidential, service-oriented environments and executive support.
• Familiarity with event coordination and board materials preparation.
• Commitment to Whitworth University’s mission as a Christian liberal arts university.

Responsibilities

• Provides advanced, confidential administrative support to the Executive Assistant to the President and Board of Trustees.
• Assists with preparation of President’s Cabinet materials, University Council materials, board materials, governance documents, agendas, and other sensitive documents.
• Oversees event logistics for Board of Trustees meetings including room reservations, catering, RSVPs, and name tags.
• Coordinates President’s travel including flights, hotels, car rentals, conference registrations, and expense reports.
• Maintains historical presidential records and governance files.
• Maintains and updates Office procedures and manuals.
• Designs forms for board events using Qualtrics; handles correspondence and confidential documents.
• Provides continuity of support for Office of Academic Affairs during absences of key staff.

Skills

Confidentiality

Communication

Organization

Customer service

Time management

Discretion

Interpersonal skills

Education

Associate's degree

Tools

Microsoft Word

Excel

Outlook

PowerPoint

SharePoint

Adobe Acrobat

Job description

Whitworth University in Spokane, WA, invites applications for an Administrative Specialist in the President’s Office. This role provides professional administrative, operational, and event coordination support for the President’s Office, Board of Trustees, and Academic Affairs.

The position handles complex logistics, presidential travel, and sensitive materials with discretion and professionalism. The 10-month, full-time appointment also supports Hawthorne House operations and university