Enrollment Management Administrative Specialist

University at Buffalo; Buffalo (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

University at Buffalo, through the Office of the Vice Provost for Enrollment Management, invites applications for an Administrative Support Coordinator. This role delivers professional administrative, communication, finance, HR, and student support services with direct support to the Vice Provost.

The coordinator serves as a liaison with deans, vice presidents, faculty, staff, students, and campus departments, supports the Student Response Center in peak periods, and helps manage events,

Qualifications

• Excellent written and verbal communication skills.
• Strong calendar and travel-planning abilities.
• Experience with procurement, reimbursements, and account reconciliation.
• Experience supporting recruitment, onboarding, and HR reports.
• Ability to coordinate with multiple departments and maintain confidentiality.

Responsibilities

• Prepare and distribute written and electronic communications for the Vice Provost, including correspondence, presentations, agendas, and meeting materials.
• Manage a complex calendar, schedule meetings, prepare materials, and develop travel itineraries.
• Oversee general office operations: supplies, procurement, reimbursements, and account reconciliation.
• Support Enrollment Management departments, events, recruitment, staff functions, and special projects.
• Process personnel transactions and assist with recruitment and onboarding.
• Run human resources reports for review.

Job description

University at Buffalo, through the Office of the Vice Provost for Enrollment Management, invites applications for an Administrative Support Coordinator. This role delivers professional administrative, communication, finance, HR, and student support services with direct support to the Vice Provost.

The coordinator serves as a liaison with deans, vice presidents, faculty, staff, students, and campus departments, supports the Student Response Center in peak periods, and helps manage events,