Administrative Support Coordinator

The Chronicle Of Higher Education, Inc.; Town of Amherst (NY); On-site; USD 60,000 - 65,000; Full time

Job summary

The Office of the Vice Provost for Enrollment Management at the University at Buffalo invites applications for the Administrative Support Coordinator. This role provides professional administrative, finance, human resources, and student support services for the Office, with direct support to the Vice Provost.

The position liaises with university partners, supports the Student Response Center, and offers exposure to a broad range of university functions.

Qualifications

• Associate's degree in an appropriate field and related experience.
• Experience supporting management in private or public settings.
• Strong interpersonal, verbal, and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment and discretion.
• Strong decision-making skills, attention to detail, and ability to work independently with limited supervision.
• Excellent organizational skills, flexibility, reliability, resourcefulness, and ability to manage competing priorities in a complex organization.
• Strong calendar management skills and working knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint.
• High level of customer service with students, staff, faculty, and other constituents.

Responsibilities

• Prepare and distribute written and electronic communications on behalf of the Vice Provost, including correspondence, presentations, agendas, and meeting materials.
• Manage a complex calendar, schedule meetings and appointments, prepare supporting materials, and develop travel itineraries.
• Oversee general office operations, including supplies, procurement requests, reimbursements, account reconciliation, and related administrative processes.
• Support Enrollment Management departments, division events, recruitment activities, staff functions, and special projects as assigned.
• Process personnel transactions.
• Assist with recruitment and onboarding.
• Run human resources reports for review.
• Assist with vendor management, including obtaining quotes and procuring items for various marketing initiatives by keying requisitions into our purchasing system, coordinating purchases with vendors for on time delivery, and helping ensure projects are delivered on time and within budget.

Skills

Interpersonal skills

Verbal communication

Written communication

Time management

Customer service

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Calendar management tools

Job description

Administrative Support Coordinator

Position Information

Position Title: Administrative Support Coordinator

Department: Vice Provost for Enrollment Management

Posting Link: https://apptrkr.com/9759018 https://www.ubjobs.buffalo.edu/postings/63832

Job Type: Full-Time

Position Summary

The Office of the Vice Provost for EnrollmentManagement invites applications for the position ofAdministrative Support Coordinator. This positionprovides professional administrative, communication, finance, humanresources, and student support services for the Office of the ViceProvost, with direct support to the ViceProvost.

The Administrative Support Coordinator serves as a primary liaisonwith university partners, including deans, vice presidents, viceprovosts, faculty, staff, students, and campus departments. Therole includes regular support for the Student Response Center in1Capen, with increased time in 1Capen during peak periods. Thisposition is well suited for someone who enjoys variety,collaboration, and exposure to a wide range of universityfunctions.

Essential Responsibilities

• Prepare and distribute written and electronic communications onbehalf of the Vice Provost, including correspondence,presentations, agendas, and meeting materials.
• Manage a complex calendar, schedule meetings and appointments,prepare supporting materials, and develop travel itineraries.
• Oversee general office operations, including supplies,procurement requests, reimbursements, account reconciliation, andrelated administrative processes.
• Support Enrollment Management departments, division events,recruitment activities, staff functions, and special projects asassigned.
• Process personnel transactions.
• Assist with recruitment and onboarding.
• Run human resources reports for review.
• Assist with vendor management, including obtaining quotes andprocuring items for various marketing initiatives by keyingrequisitions into our purchasing system, coordinating purchaseswith vendors for on time delivery, and helping ensure projects aredelivered on time and within budget.
• Coordinate inventory and assist with distribution ofrecruitment publications, promotional items and event materials,ensuring adequate supplies for enrollment management events, traveland campus partners.
• Support the development of the quarterly Enrollment Managementnewsletter by collecting content and coordinating with campuspartners to ensure timely submissions.
• Maintain current knowledge of university policies, procedures,resources, and services connected to student success and studentneeds.
• Provide holistic student support by responding to inquiriesaccurately and empathetically and connecting students toappropriate campus and community resources.
• Work with campus partners to help students navigate complexmatters involving Admissions, Financial Aid, academic advising,Student Accounts, Campus Living, and other offices.
• Uphold a strict level of confidentiality when handlingsensitive information, communications, personnel matters, andexecutive-level materials.

About the Office of the Vice Provost for Enrollment Management

The Office of the Vice Provost for Enrollment Management is a collaborative, student-centered organization dedicated to advancing the university's enrollment goals through strategic recruitment, admissions, financial aid, enrollment planning, and student success initiatives. Professional staff contribute to a dynamic, mission-driven environment that values innovation, data-informed decision-making, exceptional service, continuous improvement, and cross-functional collaboration.

Learn more:
- Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
- Being a part of the University at Buffalocommunity.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• Associate's degree in an appropriate field and related experience.
• Experience supporting management in private or public settings.
• Strong interpersonal, verbal, and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment and discretion.
• Strong decision-making skills, attention to detail, and ability to work independently with limited supervision.
• Excellent organizational skills, flexibility, reliability, resourcefulness, and ability to manage competing priorities in a complex organization.
• Strong calendar management skills and working knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint.
• High level of customer service with students, staff, faculty, and other constituents.

Preferred Qualifications

• Bachelor's degree in an appropriate field.
• Experience supporting management at the executive level.
• Experience working in higher education.
• Experience with SUNY and/or NY state rules, regulations, and procedures.
• Knowledge of community and government operations.
• Ability to become familiar with university-specific programs and software.
• Proficiency in collaboration and delegation of duties.
• Exceptional interpersonal skills.
• Community volunteer experience.

Physical Demands

Salary Range

$60,000 - $65,000

Special Instructions Summary

Is a background check required for this posting?

No

Contact Information

Contact's Name: Brian Hines
Contact's Pronouns: he/him
Contact's Title:
Contact's Email: [e-mail]
Contact's Phone: [phone]

Posting Dates

Posted: 08/12/2026
Deadline for Applicants:
Date to be filled: