Enrollment Data Staff Assistant

The State University of New York; City of Albany (NY); On-site; USD 52,000 - 58,000; Full time

Job summary

The State University of New York (SUNY) System Administration in Albany, NY seeks an Enrollment Data Staff Assistant in the Office of Enrollment Services to support data reporting and analysis for enrollment operations. This role collaborates with Enrollment Management, Institutional Research, and IT to prepare reports, maintain data processes, and respond to campuses with timely information.

A Bachelor’s degree and at least three years of professional experience, with strong Excel and Oracle

Qualifications

• Bachelor's degree required.
• At least three years of professional experience.
• Experience with Excel and Oracle-based data warehouse structures.

Responsibilities

• Assist the Enrollment Data Manager with reporting needs for enrollment management and leadership.
• Prepare and deliver demographic, geographic, program, and other analyses.
• Produce rosters and reports to support campus decisions and APS processing.
• Support data collection, outreach to campuses, and presentation of data to stakeholders.

Skills

Excel

Teamwork

Customer service

Written and verbal communication

Education

Bachelor's degree

Tools

Oracle data warehouse

Job description

Location: Albany, NY Category: Professional Positions Job Type: Full-time Posted On: Mon Oct 5 2026

The State University of New York (SUNY) System Administration located in Albany, New York, is searching for an Enrollment Data Staff Assistant in the Office of Enrollment Services.

Duties And Responsibilities Include But Are Not Limited To

• Assists the Enrollment Data Manager (EDM) on significant & various Enrollment Management reporting needs as requested by EM Leadership, the Chancellor's Office, the ASC Director, and campuses. This includes:
• Application volume reporting & charting
• Advanced application data analysis, such as:
• Demographic summaries
• Geographic analysis
• Program analysis
• Enrollment Metrics surveys for both State-ops and Community Colleges
• Match initiatives reporting
• Free Application Week reporting
• Multiple Deposit reporting
• Warehouse decision data reporting
• Financial Aid/FAFSA completion reporting
• Revenue Share reporting
• Campus promotional waiver reporting
• Reporting to support various SUNY/EM leadership meetings
• Ad-hoc historical reporting as needed
• Production of rosters to support collection of community college decisions for ASC processed applications
• Daily download of Common Application data for 13 campuses who do not process through the ASC.
• Successful processing of Coalition Application data received.
• Assist with the presentation of data to internal/external stakeholders using various technologies (Excel, Tableau, PowerPoint, etc.)
• In collaboration with Institutional Research (IR), help EDM respond to significant reporting requests for historical enrollment data from both campus and System Administration.
• Supports EDM in data collection and reporting, including significant reach out efforts to campuses for outstanding/late information.
• Helps maintain campus admissions data processing contact listserv.
• Assist in daily processing of numerous campus specific application fee 'waiver' programs.
• Assists with the daily printing of Match initiative and other letter communications.
• Assists EDM for maintaining ASC inventory and record keeping, ensuring that equipment is accounted for and that we have adequate supply of materials for peak season.
• Help implement various functionality/process enhancements by actively participating in User Acceptance Testing as requested by the EDM. This includes system, end-to-end and regression testing.
• Assists EDM with strategic planning of physical plant. The equipment and workspace needs of the department change as the department processes evolve.
• Executes procedures to ensure that applicant personal identity information (PII) handled by EM and the ASC is protected.
• Helps maintain reporting area procedures and training materials.
• Participates in EM management meetings as required.
• Fills in for the Enrollment Data Manager when the EDM is out of the office. Respond to campuses and internal requests for information that are normally handled by the EDM, contacts the EDM off-site if necessary.

Functional Relationship

Works regularly with the following:

• All departments within the Application Services Center.
• Enrollment Management, Marketing, and the Recruitment Response Center.
• OIT (EM programming unit).
• Campus Admission and IT professionals.

Job Requirements

Required Qualifications

• Bachelor's degree
• At least three years' professional experience
• Demonstrated experience working with Excel & Oracle based data warehouse structures
• Ability and desire to work collaboratively in a team-oriented, high-pressure environment
• Strong customer service focus
• Excellent written and oral communication skills
• Windows desktop computing proficiency

Additional Information

• Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $52,000-$58,000.
• The posted salary range reflects the minimum and maximum target for this position. Individual starting salaries are determined based on a variety of factors, including relevant experience, skills, qualifications, and internal equity. While the full range is provided for transparency, starting salaries generally fall near the entry to midpoint of the range. Salaries at or near the top of the range are rare and reserved for candidates who exceptionally exceed all posted requirements.
• State Title: Staff Assistant (SL-2)
• Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. Generous amount of time off: 13 days of paid holidays per year; 15 days of vacation and 15 days of sick time accrued for the first year of employment. Then increases thereafter. Please see our UUP benefits summary for additional information.

Applicants must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is not available for this position.

Benefits

SUNY System Administration provides an outstanding and comprehensive benefits package to support you and your family through the many life changes you may experience while you work for SUNY. Our nationally recognized benefits include:

• Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.
• Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.
• Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.
• Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations.
• Flexible Working Arrangements: Flexible working arrangements, including hybrid schedules, are available depending on position.
• Please review our Excellent Benefits Package