Enrollment Counselor - Graduate Studies

University of California; Town of Texas (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

The University of Texas Permian Basin in Odessa, Texas, invites applications for an Enrollment Counselor in Graduate Studies. The role guides prospective and current graduate students through applications, admissions, enrollment, and related records, serving as a primary contact for information and guidance.

Responsibilities include reviewing applications, communicating missing materials, coordinating transfer-credit paperwork, and producing enrollment reports.

Qualifications

• Bachelor's degree required.
• Two years of university admissions or related experience.
• Bilingual English and Spanish preferred.

Responsibilities

• Serve as a primary point of contact for prospective and current graduate students, guiding through application and enrollment processes.
• Explain program requirements, deadlines, and available resources to aid informed enrollment decisions.
• Process graduate admission applications and preliminarily review academic records and credentials for completeness.
• Coordinate academic petitions and transfer-credit documentation and route decisions appropriately.
• Prepare enrollment reports and analyses to support Graduate Studies operations.
• Collaborate with faculty and staff to support graduate student success and retention.

Education

Bachelor's degree

Job description

The University of Texas Permian Basin's Department of Graduate Studies welcomes applications for the position of Enrollment Counselor.

Salary Range

Essential Functions

The Enrollment Counselor – Graduate Studies supports the Office of Graduate Studies by guiding prospective and current graduate students through application, admission, enrollment, and related student-record processes. Serving as a primary point of contact, the position provides accurate information on graduate programs, requirements, policies, application materials, deadlines, and available resources; reviews applications and credentials for completeness and preliminary eligibility; maintains records and application data; coordinates petitions and transfer-credit documentation; and prepares enrollment reports and analyses as assigned. The position collaborates with faculty, staff, and campus offices to provide timely, accurate, student-centered guidance and support the graduate student experience.

Graduate Enrollment Counseling and Student Guidance

• Serve as a primary point of contact for prospective and current graduate students, providing individualized guidance throughout the application, admission, enrollment, and related student-record processes.
• Guide prospective students through the graduate admissions process by explaining program requirements, application materials, graduate policies, procedures, deadlines, and available resources.
• Explain the expectations, time commitments, academic preparation, and skills associated with applicable graduate programs so applicants can make informed enrollment decisions.

Application, Credential, and Workflow Support

• Process graduate admission applications, including preliminary review of academic records and credentials to confirm completeness and eligibility for further review.
• Communicate with applicants regarding missing or incomplete materials, enter application information and decisions into the University database as assigned, and maintain accurate records.
• Monitor application-processing volume and aging, complete assigned work within established timelines, and take timely action to prevent avoidable backlogs.

Student Records, Policy Communication, and Retention Support

• Coordinate academic petitions, transfer-credit documentation, and related student records for enrolled graduate students, routing final academic or policy decisions to the appropriate University authority.
• Communicate regularly with graduate students regarding policies, procedures, requirements, and available resources to support continued enrollment, retention, and success.

Reporting and Campus Coordination

• Prepare reports and analyze graduate admissions and enrollment data as assigned to support workflow monitoring and Graduate Studies operations.
• Collaborate with faculty, staff, and campus offices to coordinate information, resolve application or enrollment issues, and support a consistent transition from application to enrollment.
• The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

Required Qualifications

• Bachelor's degree.
• Two (2) years of experience in university admissions or a related field.

Preferred Qualifications

• Bilingual proficiency in English and Spanish.

Additional Information

Required Application Materials

• Cover Letter
• Résumé
• List of References
• Transcripts (Preferred)
• Letters of Recommendation (Preferred)

Conditions of Employment

• The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
• Employment is subject to an introductory period to monitor employee performance.
• Must mand
• Will mand
• Must mand
• UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Schedule

Generally, the normal work hours for the university are Monday through Thursday, 7:30 – 5:30 pm; Friday, 8:00 am – 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

Standard Working Conditions

• Able to lift various materials up to 25 pounds on an occasional basis.
• Able to bend, crouch, and reach continuously.
• Physically able remain seated, frequently to continuously.
• Able to remain standing up to 15% of the time.
• Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
• Standard working conditions may differ depending on department and occupation

University Benefits

• UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
• Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
• You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
• Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
• Our benefits package, along with an ample leave policy, make for a great total compensation package.

About the University

The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country – full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin – which every year, delivers smart, savvy leaders across the U.S.

As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.

Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment. Visit our social media sites below for more information.

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Thank you for your consideration in today’s job market. We look forward to connecting with you more in the future.