Engineering Project Admin & Invoicing Specialist

Atane; Providence (RI); On-site; USD 50,000 - 60,000; Full time

Job summary

Atane, a Providence-based engineering firm, is seeking a full-time Project Administrative Assistant to join the Providence, RI office. The role supports the project team, coordinates with senior leaders, and offers growth in project administration and invoicing.

The ideal candidate is detail-oriented, well organized, motivated, and dependable with 2+ years of relevant experience and strong MS Office skills. A positive attitude and initiative are highly valued.

Qualifications

• Has 2+ years of administrative, project coordination, billing, or related experience.
• Experience in engineering, architecture, construction, consulting, or another project-driven environment is a plus, but not required.

Responsibilities

• Support senior leadership, Project Managers, and Assistant Project Managers with day-to-day project administration and coordination.
• Assist with project invoicing, billing records, expense tracking, and the preparation, review, and processing of invoices.
• Review biweekly timesheets and employee expense reports for accuracy and completeness.
• Coordinate schedules, correspondence, meetings, travel, equipment vendors, subconsultants, and other project resources.
• Prepare daily logs, perform data entry, organize project records, and help ensure documentation remains accurate and current.
• Compile, format, and assemble client reports, correspondence, and other project deliverables.
• Track outstanding items and follow up with project staff and others to help keep work moving.
• Coordinate with staff and administrative teams in other offices.
• Assist with proposals, social media, and other marketing-related administrative activities.
• Identify opportunities to improve organization, workflows, and efficiency.

Skills

Organizational skills

Communication skills

Attention to detail

Numerical ability

Confidential information handling

Initiative and accountability

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Marketing / social media experience

Job description

Atane, a Providence-based engineering firm, is seeking a full-time Project Administrative Assistant to join the Providence, RI office. The role supports the project team, coordinates with senior leaders, and offers growth in project administration and invoicing.

The ideal candidate is detail-oriented, well organized, motivated, and dependable with 2+ years of relevant experience and strong MS Office skills. A positive attitude and initiative are highly valued.