Engineering Programs & Documentation Coordinator

ACTalent; Gilbert (AZ); On-site; USD 55,000 - 76,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Time Off / PTO

Job summary

Actalent is seeking an Engineering Coordinator to provide administrative and program support within the Engineering Department. You will coordinate meetings, manage calendars, track actions, and assist with documentation, procurement, and cost-tracking efforts.

Responsibilities include coordinating schedules, maintaining records, supporting RFP/RFQ processes, and ensuring timely information exchange with internal and external stakeholders.

Qualifications

• Minimum 5 years of relevant experience.
• Proficient with Outlook, Word, Excel, PowerPoint.
• Experience in administrative coordination or project support.

Responsibilities

• Coordinate meetings, prepare agendas, capture notes and action items.
• Maintain files, trackers, databases, and ensure accuracy.
• Assist with engineering schedules, deliverables, and documentation.
• Prepare and route engineering documents and reports.
• Support change control workflows and follow-up on actions.

Skills

Record keeping

MS Office

Administrative coordination

Handling sensitive information

5+ years experience

Meeting coordination

Education

Associate or Bachelor’s degree in business administration or related field

Tools

Microsoft Teams

SharePoint

Microsoft Lists

Job description

Actalent is seeking an Engineering Coordinator to provide administrative and program support within the Engineering Department. You will coordinate meetings, manage calendars, track actions, and assist with documentation, procurement, and cost-tracking efforts.

Responsibilities include coordinating schedules, maintaining records, supporting RFP/RFQ processes, and ensuring timely information exchange with internal and external stakeholders.