Engineering Procurement Assistant

External SA Recycling; Orange (CA); On-site; USD 21,000 - 30,000; Full time

Job summary

External SA Recycling in California seeks an Engineering Procurement Assistant to support the Engineering Department’s purchasing tasks. You will handle clerical and fiscal duties, maintain PO records, and communicate with vendors, project managers, and SA Recycling facilities.

Proficiency in MS Excel/Word/Outlook is expected, with Dynamics knowledge a plus. The role emphasizes data entry, tracking of quotes and purchases, and budget support.

Qualifications

• Experience with data entry and recordkeeping in a purchasing environment.
• Strong written and verbal communication abilities.
• Ability to manage multiple tasks and deadlines in an office setting.
• Bilingual English/Spanish is a plus but not mandatory.

Responsibilities

• Provide clerical and fiscal support to the Engineering Department's Purchasing function.
• Maintain and track purchase orders and project records across divisions.
• Interface with vendors via face-to-face, phone, and email for quotes and purchases.
• Assist in budget tracking and auditing of purchases.
• Support accounting with invoices and document attachments to POs.

Skills

Data entry

Communication skills

Time management

Bilingual English/Spanish

Tools

Microsoft Dynamics

Microsoft Excel

Microsoft Word

MS Outlook

Job description

Summary Description

The Engineering Procurement Assistant supports the Engineering Department in Purchasing by providing clerical and fiscal services, records in multi-divisional databases and files in short-term and long-term storage. Maintain purchase orders and recordkeeping of all projects and must communicate via face-to-face, telephone, and email with vendors, project managers, GM and employees throughout SA Recycling facilities.

Job Duties

• Some Knowledge and experience in Dynamics is preferred but training is available, for data entry, purchase entries, recordkeeping and research of all purchases throughout the company.
• Works independently when using MS Excel, Word and Outlook. Basic knowledge of MS Office.
• Telephone etiquette that includes note taking, messages, schedule return calls, forward calls and any other task related to communication.
• Interface with company vendors via face-to-face, phone and email for quotes on parts and services and all purchased support, i.e. tracking of purchases, receiving, packing slips and invoices.
• Follow up with vendors on back orders
• Managing of purchase audits
• Maintain purchase records, pdf all documents related to the PO and attach to the PO
• Assist Accounting Department with purchase invoices
• Assist in budget tracking
• Administrative support to the Roving Welding department and maintain supplies, i.e. welding supplies, safety supplies, equipment maintenance and rentals
• Good driving record. Need to drive company vehicle to pick up supplies and travel from yard to yard to drop off parts
• Bilingual, English/Spanish, but not mandatory.

Physical Requirements

• Work Environment: Office
• Equipment & Tools: Personal computer, multi-line phone, Laser printer
• Physical Demand Level: Light to Moderate
• Work Capacity: Lifting & carrying 35lb loads, bending, kneeling, and sitting for long periods.
• Sensory Demands: Hearing, vision, touch, and taste
• Hand Movements: Repetitive motions, gripping, keyboard alignment

Pay Range: Starting $18.47 or more depending on experience.