Engineering & Physics Administrative Lead

acu; Abilene (TX); On-site; USD 40,000 - 65,000; Full time

Job summary

ACU in Abilene, Texas is seeking an Engineering and Physics Administrative Coordinator to provide essential administrative and operational support to the departments of Engineering and Physics. The role focuses on keeping daily activities running smoothly for faculty, staff, and students, while maintaining a welcoming campus environment.

The coordinator will handle receptionist duties, scheduling, budgeting assistance, and coordination of accreditation documentation, events, and exams.

Qualifications

• Provide secretarial support to faculty and staff.
• Coordinate department communications and scheduling.
• Assist with accreditation-related tasks and documentation.
• Provide reception duties and visitor management.
• Assist with budget tracking and procurement processes.

Responsibilities

• Answer and direct phone calls, take messages.
• Greet visitors and coordinate guest hospitality.
• Schedule meetings for department chairs.
• Process mail, scans, and file documents.
• Maintain Workday records and department accounts.
• Coordinate with Dean, Provost, and Research offices on funds transfer.
• Supervise student workers and manage course-related tasks.

Skills

Office administration

Secretarial support

Scheduling and calendar management

Communication skills

Tools

Workday

Microsoft Office

Job description

ACU in Abilene, Texas is seeking an Engineering and Physics Administrative Coordinator to provide essential administrative and operational support to the departments of Engineering and Physics. The role focuses on keeping daily activities running smoothly for faculty, staff, and students, while maintaining a welcoming campus environment.

The coordinator will handle receptionist duties, scheduling, budgeting assistance, and coordination of accreditation documentation, events, and exams.