Engineering Operations Lead — Admin & Licensing

EY; San Mateo (CA); Hybrid; USD 82,000 - 152,000; Full time

Benefits offered by this job

Medical and dental coverage

Pension and 401(k) plans

Paid time off

Job summary

EY is seeking an Engineering Administrator to act as the operational backbone for a high-velocity engineering team. This role focuses on licenses, provisioning, vendor coordination, and day-to-day administration to keep engineers productive and compliant.

Ideal candidates bring strong organizational skills, attention to detail, and a proactive mindset, with experience in Microsoft 365 tools and cross-functional collaboration. The position offers a hybrid work model and comprehensive benefits.

Qualifications

• Bachelor's Degree in a related field.
• 3+ years in an administrative, operations, procurement, or coordination role, ideally supporting a technical or professional-services team.
• Demonstrated experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent office productivity tools.
• Proven ability to track and manage multiple workstreams and deadlines simultaneously with a high degree of accuracy.
• Excellent interpersonal and communication skills, with a professional and approachable manner.

Responsibilities

• Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions, ensuring engineers always have the tools they need and that nothing lapses or goes unused.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact, and act as the primary liaison for engineering tooling and services providers.
• Handle procurement and purchasing: raising purchase requests and orders, tracking approvals, reconciling invoices, and following items through delivery.
• Track and support the team’s operational budget: monitoring spend against tooling and licensing budgets, flagging variances, and maintaining clear, up-to-date records for leadership.
• Coordinate onboarding and offboarding logistics: arranging accounts, hardware, access requests, and tool provisioning for new joiners, and ensuring clean, complete deprovisioning when people move on.
• Maintain hardware and asset inventory: tracking equipment assignments, coordinating repairs and replacements, and keeping accurate records of what the team holds.
• Administer access and account requests: submitting, tracking, and following up on approvals across systems and tools, and keeping shared access records current.
• Keep team documentation and records organized: maintaining trackers, distribution lists, shared drives, standard operating procedures, and other reference materials the team relies on.
• Support compliance and audit readiness: keeping licensing, procurement, and asset records accurate and retrievable, and assisting with periodic reviews and internal reporting.
• Serve as a central point of coordination: fielding administrative questions, routing requests to the right people, and proactively resolving operational issues that arise day to day.

Skills

Organizational skills

Attention to detail

Proactive mindset

Communication skills

Cross-functional coordination

Budget tracking

Vendor management

Microsoft 365

Education

Bachelor's Degree in a related field

Tools

Microsoft 365

SharePoint

Outlook

Job description

EY is seeking an Engineering Administrator to act as the operational backbone for a high-velocity engineering team. This role focuses on licenses, provisioning, vendor coordination, and day-to-day administration to keep engineers productive and compliant.

Ideal candidates bring strong organizational skills, attention to detail, and a proactive mindset, with experience in Microsoft 365 tools and cross-functional collaboration. The position offers a hybrid work model and comprehensive benefits.