Engineering Operations Coordinator - Licensing & Procurement

Ernst & Young Oman; Topeka (KS); Hybrid; USD 82,000 - 152,000; Full time

Job summary

EY is seeking an Engineering Administrator to serve as the operational backbone of a fast-moving engineering organization. This dedicated role focuses on licensing, procurement, vendor coordination, and keeping the day-to-day administrative machinery running smoothly.

It is ideal for a proactive, detail-oriented professional who takes pride in order and follow-through. You will own licenses, onboarding, budgets, asset inventory, documentation, and cross-functional coordination to keep the team

Qualifications

• Bachelor’s Degree in a related field.
• 3+ years in an administrative, operations, procurement, or coordination role, ideally supporting a technical or professional-services team.
• Demonstrated experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent office productivity tools.
• Proven ability to track and manage multiple workstreams and deadlines simultaneously with a high degree of accuracy.
• Excellent interpersonal and communication skills, with a professional and approachable manner.
• A self-starter mindset with the reliability to own tasks end to end with minimal oversight.

Responsibilities

• Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions, ensuring engineers always have the tools they need and that nothing lapses or goes unused.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact, and act as the primary liaison for engineering tooling and services providers.
• Handle procurement and purchasing: raising purchase requests and orders, tracking approvals, reconciling invoices, and following items through delivery.
• Track and support the team’s operational budget: monitoring spend against tooling and licensing budgets, flagging variances, and maintaining clear, up-to-date records for leadership.
• Coordinate onboarding and offboarding logistics: arranging accounts, hardware, access requests, and tool provisioning for new joiners, and ensuring clean, complete deprovisioning when people move on.
• Maintain hardware and asset inventory: tracking equipment assignments, coordinating repairs and replacements, and keeping accurate records of what the team holds.
• Administer access and account requests: submitting, tracking, and following up on approvals across systems and tools, and keeping shared access records current.
• Keep team documentation and records organized: maintaining trackers, distribution lists, shared drives, standard operating procedures, and other reference materials the team relies on.
• Support compliance and audit readiness: keeping licensing, procurement, and asset records accurate and retrievable, and assisting with periodic reviews and internal reporting.
• Serve as a central point of coordination: fielding administrative questions, routing requests to the right people, and proactively resolving operational issues that arise day to day.

Skills

Organizational skills

Detail-oriented

Proactive mindset

Communication

Cross-functional coordination

Budget awareness

Self-starter

Education

Bachelor's Degree

Tools

ServiceNow

Jira

Ticketing systems

Microsoft 365

Job description

EY is seeking an Engineering Administrator to serve as the operational backbone of a fast-moving engineering organization. This dedicated role focuses on licensing, procurement, vendor coordination, and keeping the day-to-day administrative machinery running smoothly.

It is ideal for a proactive, detail-oriented professional who takes pride in order and follow-through. You will own licenses, onboarding, budgets, asset inventory, documentation, and cross-functional coordination to keep the team