Engineering Library Portfolio Manager

Haydanconsultantsinc; Jersey City (NJ); On-site; USD 85,000 - 120,000; Full time

Job summary

A consulting firm is seeking an Engineering Library Portfolio Manager to oversee functional operations of the Engineering Library. Responsibilities include managing documentation, stakeholder engagement, and program management for various initiatives. The ideal candidate will hold a relevant degree, have at least five years of experience in cross-functional team management, and be proficient in SharePoint and project management methodologies.

Qualifications

• Bachelor's degree in Engineering, Architecture, or related technical field required.
• Minimum 5 years of experience managing cross-functional teams.
• Demonstrated experience in project and program management.

Responsibilities

• Provide day-to-day functional oversight of the Engineering Library.
• Manage the content lifecycle for the Agency’s public-facing Engineering website.
• Oversee resource planning and risk management for Engineering Library initiatives.

Skills

Project Management

Stakeholder Engagement

SharePoint Management

Content Governance

Technical Documentation

Education

Bachelor’s degree in Engineering, Architecture, or related technical field

Tools

Microsoft Office 365

OpenText

Job description

Engineering Library Portfolio ManagerConsultant services to be performed may include, but shall not be limited to, the following:Operational Oversight

• Provide day-to-day functional oversight of the Engineering Library, including task assignments, scheduling, and quality control.
• Supervise the work of technical writers, SharePoint developers, and support staff to ensure delivery of high-quality documentation and system functionality.
• Monitor and maintain performance standards for Engineering Library operations, including retention procedures and metadata compliance
• Ensure all implemented structures (metadata, folder systems, templates, libraries, document version control, permissions) remain up to date and effective.
• Support the delivery of services such as document formatting, user access management, metadata standardization, and technical content support.
• Provide troubleshooting support and direction for issues related to publishing workflows, access control, and content updates.

Public-Facing Content and Information Management

• Manage the content lifecycle for the Agency’s public-facing Engineering website, including updates, archiving, and navigation design.
• Ensure all published content adheres to the Agency’s standards for public information release, including compliance with confidentiality, access restrictions, and branding guidelines.
• Implement procedures to manage permissions, publishing rights, and quality assurance for external-facing content.
• Coordinate with IT, Legal, and Communications teams to ensure proper handling of public information and alignment with Agency policy.

Content Management & Stakeholder Engagement

• Engage with Engineering and Agency stakeholders to identify documentation needs, process gaps, and content management challenges across engineering functions.
• Document stakeholder requirements and prioritize actions in collaboration with the ERDM Unit Chief.
• Facilitate working sessions with engineering subject matter experts to define operational processes and information architecture.
• Translate business and process requirements into strategic documentation and content governance solutions.
• Define operational improvements and drive documentation or process standardization initiatives and technology implementation.
• Lead the development and implementation of standardized policies, procedures, and templates for document creation, publishing, and archival.
• Promote adoption of standard practices by guiding stakeholders through structured change management and communication efforts.

Program and Project Management

• Manage a portfolio of initiatives aimed at improving documentation management systems and workflows, engineering system upgrades, metadata model improvements, templates restructuring, and platform enhancements.
• Oversee resource planning, risk management, stakeholder reporting, and progress monitoring for all Engineering Library initiatives using both predictive and agile methodologies, depending on the nature of the initiative.
• Coordinate cross-functional input for process reengineering initiatives tied to the Engineering Library.
• Monitor progress and report status to the ERDM Unit Chief and other Agency leadership as needed.

Education, Qualifications, and Experience Required

• Must possess a bachelor’s degree in Engineering, Architecture, or a related technical field from an accredited institution.
• Minimum 5 years of experience managing cross-functional teams, including direct supervision of staff in technical or operational roles.
• Demonstrated experience working in a public agency or utility, managing process documentation, policy development, or organizational transformation initiatives. Prior PA experience or understanding is highly desirable
• Demonstrated expertise in managing SharePoint environments, including development coordination, permission structures, metadata models, and workflow integration.
• Experience in project and program management, with knowledge of both traditional and agile methodologies. Certification in Project Management (e.g., PMP, PMI-ACP) or Digital Transformation.
• Proficiency in Microsoft Office 365 tools (Word, Excel, PowerPoint, Visio) and familiarity with enterprise content management systems such as OpenText.
• Knowledge of content governance practices, documentation standards, and public information security protocols.