Project Documentation Manager

LVI Associates; Houston, Boston (TX, MA); On-site; USD 80,000 - 110,000; Full time

Job summary

The Project Documentation Manager will lead the systematic management of all project documents across the lifecycle, from development through COD, ensuring accuracy, accessibility, and compliance. You will implement control procedures, maintain document registers, coordinate with engineers, contractors, and vendors, and train team members on best practices to support audits and knowledge management.

This is a permanent role in the renewable energy sector, based in Houston, with responsibilities

Qualifications

• Bachelor's degree required in engineering or related field.
• 5-10+ years of document management on large EPC or infrastructure projects.
• Proficiency with EDMS and SharePoint/Adobe Acrobat/Office 365.
• Strong organizational and communication skills.

Responsibilities

• Establish and maintain a centralized project document management system for all technical, commercial, quality, and administrative documents.
• Implement document control procedures, numbering systems, filing structures, and workflows to ensure consistency and traceability.
• Manage document review, approval, distribution, and revision processes for engineering drawings, specifications, contracts, submittals, RFIs, reports, and as-built documentation.
• Oversee contractor and supplier document submissions for compliance with contract requirements.
• Coordinate document handover packages and record retention for project closeout and COD.
• Generate and maintain document registers, transmittals, and status reports for project leadership and stakeholders.
• Ensure compliance with regulatory, quality, and security standards (ISO, governance, data privacy).
• Train project team members on document management best practices.
• Support audits, claims, and knowledge management by providing quick access to historical project records.

Skills

Documentation management

Attention to detail

Communication

Organizational skills

Education

Bachelor's degree in engineering, Information Management, Business Administration, or relevant experience

Tools

Microsoft SharePoint

Adobe Acrobat

Office 365

EDMS

Job description

Project Documentation Manager

Permanent

$80,000 - $110,000 USD a year

Renewable Energy

PR/604238_1785852378

My Client is a privately owned, global developer, owner, and operator of modern power infrastructure and a portfolio company of an infrastructure focused private equity firm. They develop large-scale generation projects that deliver reliable, mission-critical power to data centers, hyperscalers, utilities, and other load-serving customers. Their portfolio spans combined-cycle natural gas, peaking generation, solar, battery energy storage systems (BESS), and onsite power solutions-supporting both grid reliability and U.S. leadership in the digital economy.

Where energy meets innovation - powering the future of AI, data, and a cleaner grid.

Driven by an entrepreneurial mindset, our team is committed to delivering dependable energy, strengthening local economies, and advancing responsible, sustainable development. With offices in Boston and Houston, we are growing and looking for talented professionals to help shape the future of power.

Title: Project Documentation Manager

The Opportunity:

Join a dynamic team developing and managing next-generation energy infrastructure-advancing the energy transition, supporting community growth, and enabling a more resilient and competitive energy system.

Responsibilities:

The Document Manager is responsible for the systematic management, control, and administration of all project documents throughout the entire project lifecycle - from development and detailed design through procurement, construction, commissioning, and handover at Commercial Operation Date (COD). This role ensures document accuracy, accessibility, compliance, version control, and efficient information flow across internal teams, contractors, and external stakeholders in a complex EPC environment.

Key Responsibilities

• Establish and maintain a centralized project document management system (e.g., using SharePoint, Aconex, Procore, or equivalent) for all technical, commercial, quality, and administrative documents.
• Implement document control procedures, numbering systems, filing structures, and workflows to ensure consistency and traceability.
• Manage document review, approval, distribution, and revision processes for engineering drawings, specifications, contracts, submittals, RFIs, reports, and as-built documentation.
• Provide oversight of contractor and supplier document submissions and ensure compliance with contract requirements.
• Coordinate document handover packages and record retention for project closeout and COD.
• Generate and maintain document registers, transmittals, and status reports for project leadership and stakeholders.
• Ensure compliance with regulatory, quality, and security standards (ISO, internal governance, data privacy).
• Train project team members on document management with the best practices and tools.
• Support audits, claims, and knowledge management by providing quick access to historical project records.

Qualifications

Required:

• Bachelor's degree in engineering, Information Management, Business Administration, or relevant experience.
• 5-10+ years of document management / control experience on large-scale EPC or infrastructure projects, preferably in power generation.
• Strong proficiency with document management systems (EDMS) and tools like Microsoft SharePoint, Adobe Acrobat, and Office 365.
• Excellent organizational, communication, and attention-to-detail skills.

Preferred:

• Experience with power plant projects reaching COD.
• Familiarity with EPC contract document requirements and technical submittals.
• Certifications in document control or project management (e.g., PMP).