Document Controls

CorePhase; Minnesota; On-site; USD 95,000 - 125,000; Full time

Job summary

CorePhase is seeking a seasoned Document Control lead in Minnesota to develop and govern the project’s document control strategy. You will establish conventions, metadata standards, and workflows while ensuring compliance across engineering, procurement, and construction teams.

Maintain audit trails and secure access controls for critical documents. You will coordinate with owners and contractors, track deliverables, oversee submittals, RFIs, and turnover documentation, and support the

Qualifications

• Bachelor’s degree in Engineering, Construction Management, Business, or related field (or equivalent experience).
• 7+ years of document control experience on large-scale industrial or mission-critical construction projects (data centers preferred).
• Experience in Owner’s Representative or Owner environment strongly preferred.
• Deep understanding of EPC project workflows and document lifecycles.
• Proficiency with document management systems (Aconex, Procore, SharePoint, Autodesk Construction Cloud, etc.)

Responsibilities

• Develop and implement the document control plan aligned with owner requirements and project execution strategy
• Establish document numbering, naming conventions, metadata standards, and workflows
• Serve as the authority for document control procedures across all project stakeholders
• Ensure alignment between EPC systems and owner systems (e.g., Aconex, Procore, SharePoint, etc.)
• Coordinate document flow between engineering, procurement, and construction teams
• Track and manage engineering deliverables, ensuring adherence to schedule and completeness
• Support field teams with timely access to latest IFC drawings and technical documentation
• Lead the document turnover process to operations and compile final as-built packages
• Monitor contractor and vendor compliance with document control requirements

Education

Bachelor’s degree in Engineering or related field

Tools

Aconex

Procore

SharePoint

Autodesk Construction Cloud

Job description

Key Responsibilities

Document Control Strategy & Governance

• Develop and implement the document control plan aligned with owner requirements and project execution strategy

• Establish document numbering, naming conventions, metadata standards, and workflows

• Serve as the authority for document control procedures across all project stakeholders

• Ensure alignment between EPC systems and owner systems (e.g., Aconex, Procore, SharePoint, etc.)

Document Management & Systems

• Manage and administer the document management system (DMS) for the project

• Ensure proper version control, revision tracking, and audit trails for all documents

• Ensure proper workflows and RA(S)CI matrix applied to all documentation

• Maintainaccuratelogs for drawings, specifications, RFIs, submittals, transmittals, and vendor data

• Control access permissions and ensure data security and integrity

Engineering & Construction Interface

• Coordinate document flow between engineering, procurement, and construction teams

• Track and manage engineering deliverables, ensuring adherence to schedule and completeness

• Support field teams withtimelyaccess to latest IFC drawings and technical documentation

• Ensure redlines, as-builts, and turnover documentation are properly captured and maintained

Contractor & Vendor Oversight

• Monitor EPC contractor and vendor compliance with document control requirements

• Review and enforce submittal procedures, including tracking approvals and re-submissions

• Ensure vendor documentation (O&M manuals, warranties, test reports) meets owner standards

• Interface with suppliers to ensuretimelysubmission of critical documentation

Reporting & Quality Assurance

• Provide regular reporting on document status, overdue items, and key risks

• Perform audits to ensure compliance with document control procedures and standards

• Identifygaps, inconsistencies, or risks in documentation and drive corrective actions

• Support quality and commissioning teams with documentation readiness for system turnover

Turnover & Closeout

• Lead the document turnover process to operations, ensuring completeness and accuracy

• Compile andvalidatefinal as-built documentation packages

• Ensure all systems, equipment, and assets are properly documented for handover

• Support digital twin or asset management system integration where applicable

Qualifications

• Bachelor’s degree in Engineering, Construction Management, Business, or related field (or equivalent experience)

• 7+ years of document control experience on large-scale industrial or mission-critical construction projects (data centers preferred)

• Experience working in an Owner’s Representative or Owner environment strongly preferred

• Deep understanding of EPC project workflows and engineering/construction document lifecycles

• Proficiencywith document management systems (Aconex, Procore, SharePoint, Autodesk Construction Cloud, etc.)

• Strong knowledge of submittals, RFIs, transmittals, and turnover documentation processes

Key Competencies

• Attention to Detail: Ensures accuracy and completeness across high volumes of technical documentation

• Process Discipline: Establishesand enforces structured workflows in fast-paced environments

• Coordination & Communication: Effectivelyinterfaces withengineering, construction, and vendor teams

• Accountability: Drives document control performance to meet aggressive project schedules

• Technical Acumen: Understands engineering drawings, specifications, and construction documentation requirements