Engineering Leadership Admin & Operations Partner

Greenpoint Technologies, Inc.; Bothell (WA); On-site; USD 56,000 - 77,000; Full time

Benefits offered by this job

Healthcare benefits

Dental & Vision

Life insurance

Paid time off

401(k) plan

Job summary

Greenpoint Technologies is seeking an Administrative Specialist to support the Vice President of Engineering and the Engineering Leadership Team. You will manage calendars, coordinate meetings and prepare agendas, and maintain KPIs and SharePoint content.

The role requires a minimum AA degree and at least five years of administrative experience. Strong MS Office skills, confidentiality, and multi-tasking are essential.

Qualifications

• Provides administrative support to the Vice President of Engineering and the Engineering Leadership Team.
• Supports updates to department processes, procedures and training.
• Manages engineering master employee list and organization charts.
• Coordinates presentation materials for monthly engineering & certification department meetings.
• Prepares correspondence, reports and materials.
• Assists with required training.
• Answers and handles various phone calls.

Responsibilities

• Schedules and coordinates meetings, including video conferencing and material distribution.
• Creates, transcribes, and distributes meeting agendas and minutes.
• Maintains the Rolling Action Item List (RAIL) and follows up on items.
• Back-up for Reception desk as needed.
• Publishes and maintains KPIs for engineering.
• Manages SharePoint content for engineering and certification.
• Supports continuous improvement initiatives across departments.
• Maintains regular attendance and punctuality.
• Other duties may be assigned.

Skills

Microsoft Office

Communication skills

Time management

Problem solving

Confidentiality

Multi-tasking

Customer service orientation

Travel flexibility

Education

Associate's degree (AA) or equivalent

Tools

Visio

MS Project

Job description

Greenpoint Technologies is seeking an Administrative Specialist to support the Vice President of Engineering and the Engineering Leadership Team. You will manage calendars, coordinate meetings and prepare agendas, and maintain KPIs and SharePoint content.

The role requires a minimum AA degree and at least five years of administrative experience. Strong MS Office skills, confidentiality, and multi-tasking are essential.