Document Controller

Hargrove and Associates, Inc; Pasadena (TX); Presencial; USD 45.000 - 65.000; Tempo integral

Resumo da vaga

Hargrove and Associates, Inc seeks a detail‑oriented document control/administrative professional to manage electronic project files and support project managers. The role emphasizes accuracy, adherence to standards, and timely responses to client requests.

Candidates should have a high school diploma (advanced coursework preferred) and 5+ years of relevant experience, with strong MS Office and Newforma capabilities. On-site Texas-based position with supportive team culture.

Qualificações

• Knowledge and application of company standards.
• Knowledge of engineering document control standards.
• Knowledge and understanding of construction plans and diagrams.
• Knowledge of large-scale scanner and plotter operation.
• Ability to organize effectively.
• Extreme attention to detail.
• Excellent listening and communication skills, both verbal and written.
• Proficient in Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat.
• Newforma software experience preferred.
• Exceptional customer service skills and ability to comply with client procedures.

Responsabilidades

• Document management of electronic files for distribution, including conversion, printing, scanning, or copying.
• Researching files and records to locate appropriate documents as requested by other personnel.
• Responding to client requests of all types.
• Generating activity reports as required by the project managers.
• Assisting the project managers with administrative tasks as necessary.

Conhecimentos

Attention to detail

Communication

Organizational skills

Engineering document control

Construction plans

Scanner/plotter operation

Company standards

Customer service

MS Word/Excel/Access/Outlook

Newforma

Formação

High school diploma

Advanced coursework preferred

Ferramentas

Microsoft Word

Excel

Access

Outlook

Adobe Acrobat

Web Collaboration Tools

Newforma

Descrição da vaga

What You’ll Be Doing

Job Scope: Generally responsible for document management for projects and personnel. This work will be performed under general supervision.

Primary Responsibilities

• Document management of electronic files for distribution which may include converting between different software packages, printing, scanning and/or copying.
• Researching files and records to locate appropriate documents as requested by other personnel.
• Responding to client requests of all types.
• Generating activity reports as required by the project managers.
• Assisting the project managers with administrative tasks as necessary.

Ideal Background Education

• High School Diploma or equivalent is required.
• Advanced coursework is preferred.

Experience

This position requires 5+ years of relevant industrial experience in document control and administration.

Required Knowledge, Skills, and Abilities

• Knowledge and application of company standards.
• Knowledge of engineering document control standards.
• Knowledge and understanding of construction plans and diagrams.
• Knowledge of large-scale scanner and plotter operation.
• Ability to organize effectively.
• Extreme attention to detail.
• Excellent listening and communication skills, both verbal and written.
• Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat.
• Newforma software experience preferred.
• Exceptional customer service skills and ability to comply with client procedures.

Physical Requirements

• Ability to sit, stand, or walk for long periods of time.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level.

We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.

Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.

As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others.

Hargrove has consistently been ranked one of the “Best Firms to Work For” by organizations such as ZweigWhite and Business Alabama.

We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe.

Our teammates strive to expand their knowledge and contribute to the success of the organization.

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Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer.

We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug-free workplace.

The selected candidate must be authorized to work in the United States.