Engineering Department Procurement & Travel Specialist

Florida State University; Tallahassee (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

Florida State University seeks a Department Purchasing & Travel Representative for the Mechanical & Aerospace Engineering Department in Tallahassee. The role manages department purchasing, travel operations, and budget adherence within university policies.

Responsibilities include processing requisitions, quotes, and payments; ensuring internal controls; and training staff on procurement and travel procedures.

Qualifications

• Bachelor's degree or a high school diploma or equivalent with four years of experience.
• This position requires successful completion of the eSPEAR Certification or ability to obtain within 6 months of hire.

Responsibilities

• Serve as primary purchasing and travel contact for the department, ensuring adherence to university policies and budget.
• Coordinate purchasing activities, obtain quotes, enter requisitions, track from requisition to delivery and payment.
• Process vendor payments and ePRF reimbursements, monitor invoices and comply with internal controls.
• Train faculty and staff on procurement and travel policies; provide guidance and updates to forms and processes.
• Assist in strategic planning for budget, procurement, and travel-related procedures; act as backup as needed.

Skills

Purchasing coordination

Travel coordination

Budget management

Policy compliance

Education

Bachelor's degree or equivalent experience

Tools

eSPEAR Certification

Job description

Florida State University seeks a Department Purchasing & Travel Representative for the Mechanical & Aerospace Engineering Department in Tallahassee. The role manages department purchasing, travel operations, and budget adherence within university policies.

Responsibilities include processing requisitions, quotes, and payments; ensuring internal controls; and training staff on procurement and travel procedures.