Strategic Program Manager, Administrative Services

Florida State University; Tallahassee (FL); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Total Rewards program

Job summary

Florida State University is seeking a Program Manager for Administrative Services in the UBA/Department of Mechanical & Aerospace Engineering, located in Tallahassee. The role provides operational leadership to the Chair and senior leadership, guiding policy development and risk management to align with university policies.

You will oversee budgets, financial operations, HR transactions, and reporting to accrediting bodies, while coordinating with Controller, Procurement, and Travel Central

Qualifications

• Bachelor's degree and four years experience related to administrative services or a combination of post high school education and experience equal to eight years in the same.
• Experience managing budgets, forecasts, reconciliations, and financial reporting.
• Experience coordinating HR processes and working with multiple offices and departments.

Responsibilities

• Serves as a member of the department's leadership team, advising the Chair and senior leadership and guiding policy development.
• Manages departmental budgets and financial operations across multiple funding sources, ensuring compliance and providing financial guidance.
• Oversees staff hiring, training, and evaluations; assigns work and ensures timely, accurate completion of business functions.
• Liaises with Controller, Procurement, Accounts Payable, and Travel Central Offices; ensures reporting and audit readiness.
• Oversees HR departmental transactions for faculty, staff and graduate students and coordinates with Engineering Dean’s office.
• Manages departmental space and facilities coordination, including labs and offices.
• Coordinates with COE and university offices for waivers, stipends, and budget allocations.

Skills

Leadership

Budget management

Strategic planning

HR coordination

Education

Bachelor's degree

Job description

Florida State University is seeking a Program Manager for Administrative Services in the UBA/Department of Mechanical & Aerospace Engineering, located in Tallahassee. The role provides operational leadership to the Chair and senior leadership, guiding policy development and risk management to align with university policies.

You will oversee budgets, financial operations, HR transactions, and reporting to accrediting bodies, while coordinating with Controller, Procurement, and Travel Central