Events Manager

Rose-Hulman Institute of Technology; Terre Haute (IN); On-site; USD 53,000 - 59,000; Full time

Benefits offered by this job

Health benefits

Voluntary benefits (accident, critical

Pet Insurance

Caregiver Resources

Tuition Exchange

Paid leave program

Fitness facilities

Campus arts center access

Job summary

Rose-Hulman Institute of Technology invites applications for the position of Events Manager within the Union & Student Activities Office. This role coordinates reservations and event operations, working with internal and external clients to ensure a seamless campus and community event experience.

The Events Manager leads event logistics, room setups, audiovisuals, catering, and other needs while maintaining inventories and supervising student staff.

Qualifications

• Associate degree in business, communications, marketing or related field is required.
• Preference for a bachelor’s degree in business, communication, or marketing.
• Two to three years of experience in event planning, scheduling, facility operations, or venue management.

Responsibilities

• Coordinate reservations and event operations for the Student Union and Campus Chapel.
• Manage external contracts, insurance documentation, and risk management for facility use.
• Assist with recruitment, training, scheduling, and supervision of student employees; provide on-site leadership during events.
• Process invoices, check requests, and purchasing card reconciliations; manage external contracts and maintain event-related information online.

Skills

Verbal and written communication

Project management

Education

Associate degree in business, communications, marketing

Bachelor’s degree in business, communication, or marketing

Tools

Cvent Event Diagramming

Job description

Events Manager

Rose-Hulman Institute of Technology invites applicationsfor the position of Events Manager within the Union & Student ActivitiesOffice. This position plays a vital role in enhancing the student experienceoutside the classroom by supporting the successful planning, coordination, andexecution of a wide range of campus and community events. The Events Manager serves as the primary coordinator for reservations and event operations within the Student Union and Campus Chapel, managing both internal and external event requests and serving as the lead administrator of the Institute’s event management system. Working closely with campus partners, clients, and service providers, this position coordinates event logistics, room setups, audiovisual services, catering, and other special event requirements to ensure exceptional service and a seamless event experience.

The Events Manager is responsible for maintaining event-related inventories and organizing multiple storage areas within the Student Union. The role assists the Director with the recruitment, training, scheduling, and supervision of student employees, providing leadership and on-site oversight during event setups and operations. Additionally, the Events Manager works directly with external clients to coordinate site visits and manage contracts, insurance documentation, and other risk management requirements associated with facility use.

This position also supports the day-to-day operation and maintenance of the Student Union and Campus Chapel by identifying facility needs, submitting and monitoring work orders, coordinating equipment repairs, and facilitating routine maintenance and custodial activities. Administrative responsibilities include processing invoices, check requests, and purchasing card reconciliations; preparing and managing external contracts; and maintaining accurate and current information on internal and external websites related to the Student Union and Chapel. The Events Manager performs other duties as assigned in support of departmental goals and the Institute’s mission, contributing to a welcoming, engaging, and well-managed campus environment.

Qualified candidates will possess an associate degree inbusiness, communications, marketing, or a related field, along with two tothree years of experience in event planning, scheduling, facility operations,or venue management. Experience utilizing event management software and reservation systems is required. Candidates must demonstrate knowledge of riskmanagement practices, contract administration, insurance requirements, and event safety protocols. The successful candidate will have the ability to effectively manage multiple priorities in a fast-paced environment while maintaining exceptional attention to detail and strong problem-solving skills. Excellent verbal, written, and interpersonal communication skills are essential, as isthe ability to build positive relationships with a wide range of internal andexternal stakeholders. Strong analytical, organizational, and projectmanagement skills are required, with a proven ability to coordinate complex tasks and ensure successful event execution and operational efficiency.

In addition to these qualifications, preferred candidates will have a bachelor’s degree in business, communication, or marketing and three to five years of event planning, scheduling, and building management experience. Experience in higher education is strongly preferred. Experience using Cvent Event Diagramming is preferred. The ability to build collaborative relationships is highly desired, as is the ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

At Rose-Hulman, your successes are celebrated in a welcoming, supportive, and flexible environment with a number of benefits and resources including avariety of health benefit options; voluntary benefits such as Group Accidentand/or Group Critical Illness Insurance, Pet Insurance, and CaregiverResources; participation in Tuition Exchange; a generous and flexible paidleave program and dedicated time for professional development. As a Rose-Hulmanemployee, you will also enjoy access to full-service fitness facilities andprogramming; a performing arts center featuring national touring acts andcampus productions; and access to state-of-the-art labs, facilities, andequipment. All employees experience opportunities to have an impact on studentlives and be part of a greater purpose through multidisciplinary projectcollaboration that can have a global impact as well as receiving continualencouragement and support of philanthropic and volunteer opportunities.

Consistently ranked No. 1 among U.S. engineering collegesby U.S. News & World Report, Rose-Hulman Institute of Technology isa STEM (Science, Technology, Engineering, and Mathematics) focused institution,whose students’ education and success are the nucleus of everything we strivefor. We support and recognize excellence in teaching, learning, innovation, andintellectual growth of our students, faculty, and staff. Our campus culture isstudent-focused, welcoming, and inclusive. Here, we believe that every employeehas a role to play in the mission of the institute: to provide our students withthe world's best undergraduate science, engineering, and mathematics educationin an environment of individual attention and support.

Located on the banks of the Wabash River and convenientlylocated within driving distance of seven major cities, Terre Haute is a vibrantcommunity with a revitalized downtown, museums, parkseven higher edinstitutions, a rich historical past, and dynamic food, music, and arts scene.

Salary range is $53,000 – $59,000. Salary is competitive.A higher salary may be negotiated based on experience and qualifications.

Rose-Hulman conducts background checks for all prospectiveemployees, including criminal history, education, social media, employment,driving records, and reference checks, where relevant to job duties. The scopedepends on the role's responsibilities and Institute necessity. Informationfrom background checks will be used solely to assess a candidate's suitabilityfor employment, ensuring a safe and productive workplace, and will be handledin compliance with federal and state laws.

This position is not eligible for workvisa sponsorship at this time.

EEO

Rose-Hulman Institute of Technology is an equal opportunity employer. It is the Institute’s policy to treat all employees and applicants equally according to their individual qualifications, abilities, experiences, and other employment standards. Rose-Hulman will not discriminate against any employee, applicant for employment, student or applicant for admission, including protections for those opposing discrimination or participating in any complaint process on campus or within the Equal Employment Opportunity Commission or other human rights agencies. Rose-Hulman Institute of Technology is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact the Office of Human Resources.