Engineering Coordinator

GDI Integrated Facility Services; Greenville (SC); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading facility services company in Greenville, South Carolina, is seeking an experienced administrative professional. The candidate will manage account documentation, coordinate billing information, and create new accounts in the payroll system. An expert in Microsoft Office with strong organizational skills is essential, as well as the ability to communicate effectively across all levels of the organization. The role demands a proactive approach to handle various operational tasks in a dynamic environment.

Qualifications

• Minimum 3 years of administrative experience required.
• Expert level in Microsoft Office tools, including PowerPoint, Excel, and Word.
• Ability to design engaging and focused presentations.

Responsibilities

• Setup new account numbers and manage all related documentation.
• Track billing change information and maintain accurate records.
• Create new accounts in the payroll system efficiently.

Skills

Administrative experience

Microsoft Office (Word, Excel, PowerPoint, Adobe)

Organizational skills

Communication skills

Job description

Join the GDI Family! One provider. One solution. All your facility maintenance services. GDI provides unequalled capability and expertise in the facility services sector across Canada and the United States. Our broad knowledge and competencies in integrated facility services will contribute to the success of our business partners. With nearly a century of experience, our excellent service delivery distinguishes us from other facility services providers. Our team of over 30,000 individuals offer innovative cleaning techniques, best‑in‑class capabilities, and unrivaled experience.

Essential Duties

• Setup new account numbers, create account documents, issue/share all documents with appropriate Operation Teams and Engineering
• Track and publish billing change information
• Prepare all customer versions of addendums and track disposition. Notify Engineers, in a timely fashion, to process signed addendums
• Maintain Account Document Changes
• Create new accounts in Payroll System
• Execute closed account procedures for notification of appropriate departments
• Process various Operations Forms. Requirements vary based on form submitted
• Update contract documents
• Maintain all documents shared with Operations which may include Staffing Sheets, Contracts, SOW, etc
• Monitor Team mailbox for issues/requests and notify appropriate Engineer
• Maintain/update various Engineering reports
• Assist in design of various Operational reports
• Assist with special projects as needed

Qualifications

• 3 years previous administrative experience.
• Microsoft Office-EXPERT skill level required with Power Point, Excel, Word, and Adobe documents.
• Ability to design presentations that are creative and focused on specific agenda or criteria.
• Excellent organizational skills.
• Ability to communicate at all levels of the client organization.
• Professional, confident, and patient personality
• Detailed and time oriented. Organized with the ability to multi‑task and work well under pressure and independently
• Maintain positive attitude when direction or priority changes